Job summary
- Main area
- Admin and Clerical
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 319-6162885HD-A
- Employer
- Northumbria Healthcare - NHFM (Northumbria Healthcare Facilities Management)
- Employer type
- Private Sector
- Site
- NSECH
- Town
- Cramlington
- Salary
- £22,816 - £24,336 per annum
- Salary period
- Yearly
- Closing
- 22/05/2024 23:59
Employer heading
NHFM Admin Co-Ordinator
NHS AfC: Band 3
NHFM is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust. Established in 2012, NHFM provide specialist project management services for large and small capital developments, estates maintenance and a full range of facilities services for all of Northumbria Healthcare Trust’s sites.
Come and work for us and we can offer you:
- Competitive rates of pay
- Enhanced rates of pay for working evenings, nights, weekends and bank holidays
- Favourable employment terms and conditions – we mirror NHS Agenda for Change terms and conditions (https://www.nhsemployers.org/tchandbook) which includes up to 33 days annual leave + bank holidays per year, generous maternity and paternity leave provisions, occupational sick pay, and much more
- NHS Pension Scheme
- Career development opportunities
- Fantastic staff benefits including car lease, home electronics, cycle to work and childcare schemes, priority access to vaccinations, physiotherapy, counselling, among many more
- A great employee experience - we score very highly on our employee satisfaction metrics
Work for us and you will be making a real difference to the NHS and the thousands of people who use our services each year. Visit our website www.nhfm.co.uk for more information about who we are and benefits of working for us.
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Job overview
An exciting opportunity has arisen for an Admin Co-Ordinator to join our team and provide an efficient and effective administrative service within NHFM . This role will specifically be providing administrative support for our Programme Management Office and Capital Projects team, but the post holder will work in partnership with all NHFM Admin teams.
Main duties of the job
Provide an efficient and effective administrative service to the Programme Management Office and Capital Projects teams.
Co-ordinate the processing of orders and invoices and the updating of relevant databases.
Supporting other NHFM Admin teams when required.
Judgments involving facts or situations some of which require analysis where there is more than a straightforward choice of options, such as analysis of financial queries or discrepancies.
Working for our organisation
NHFM is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust. Established in 2012, NHFM provide specialist project management services for large and small capital developments, estates maintenance and a full range of facilities services. Carrying out facilities management for a state-of-the-art specialist emergency care hospital - The Northumbria, three general hospitals - North Tyneside, Wansbeck and Hexham hospitals - and a number of smaller community hospitals and clinic sites, we cover one of the largest geographical areas of any NHS trust in the country.
Work for us and you will be making a real difference to the NHS and the thousands of people who use our services each year. Visit our website www.nhfm.co.uk for more information about who we are and benefits of working for us.
Detailed job description and main responsibilities
Provide an administrative service to NHFM and fully adhering to all Trust Policies.
Transcribe minutes of key meetings in a timely and accurate manner.
Maintain action records of key meetings, sharing actions as appropriate and in a timely manner.
Responsible for efficient booking of staff training requirements, venue information in conjunction with Department Manager.
Responsible for accurate records in the Human Resource Systems - ESR, Healthroster and Therefore systems to assist/support Department Manager.
Support the management team by organising appraisals and facilitating training
High standard of communication, organisational skills and administration to include Excel spreadsheets and full use of all Microsoft Office packages.
Typing letters under direction from Department Manager/ Supervisors
Responsible for processing and recording invoices and collation of invoices for payment in all aspects of financial records in accordance with the Trust’s Standing Financial standing instructions.
To observe confidentiality acquired in course of work with internal and external client, visitors and Trust employees.
Checking and processing paperwork in regards to contractors where required
Person specification
Qualifications
Essential criteria
- NVQ 3 – Business Admin or equivalent level of acquired knowledge/experience.
- RSA11 standard or acquired knowledge in a similar role.
Desirable criteria
- Basic Food Hygiene certificate or equivalent Level 1 Basic Food Hygiene certificate
Experience
Essential criteria
- Experience in working in a confidential environment
Desirable criteria
- Recruitment & Selection training
- Experience of ESR/HERO
- Customer care training
- Risk Assessment training.
- Appraisal training
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Stacy Armstrong
- Job title
- Assistant Operational Services Manager
- Email address
- [email protected]
- Telephone number
- 0191 2031376
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