Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 376-DCGM-0333
- Employer
- Rotherham Doncaster and South Humber NHS Foundation Trust
- Employer type
- NHS
- Site
- Tickhill Road
- Town
- Doncaster
- Salary
- £26,299.62 - £27,476 per annum, pro rata
- Salary period
- Yearly
- Closing
- 21/08/2026 23:59
Employer heading
Care Group Secretary
NHS AfC: Band 3
Job overview
An opportunity has arisen for an organised, motivated and proactive Care Group Secretary to join our Doncaster Mental Health & Learning Disabilities Care Group. This key role provides high‑quality, confidential administrative support to our Service Managers and wider Leadership Team.
If you are enthusiastic, resilient and passionate about providing high‑quality administrative support, we welcome your application.
Main duties of the job
You will deliver a comprehensive secretarial service, including diary and email management, preparation of documents, coordination of information, and facilitation of meetings—producing accurate minutes, agendas and action logs. The role is varied and fast‑paced, requiring excellent organisational skills and the ability to manage competing priorities while maintaining a professional and responsive service.
As a first point of contact for staff, service users and partner agencies, you will demonstrate strong communication skills, discretion and a commitment to excellent customer care. You should be confident using Microsoft Office and able to work independently as well as part of a wider administrative network.
The post also supports recruitment and induction processes, collation of data, maintenance of records and supporting improvements to administrative systems across the Care Group. Flexibility is essential, and the ability to travel between local sites is an advantage.
Working for our organisation
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.
We are dedicated to the development of our our people and hold a learning half day every month for our colleagues.
We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:
https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/
To find out more about working for RDaSH and the fantastic benefits we offer visit our website:
https://www.rdash.nhs.uk/about-us/getting-involved/work-with-us/
We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:
The main terms and conditions of service can be found here:
Detailed job description and main responsibilities
Please view the attached job description and person specification to view the full details about the role.
We reserve the right to close the vacancy early if there are a high amount of applications
Person specification
Qualifications
Essential criteria
- Educated to NVQ 2 level or equivalent in appropriate subject e.g. Business Admin
- RSA II Typing or equivalent experience including autonomous working
- RSA Stage II Audio Typing Qualification or equivalent
- Good standard of education (minimum 5 GCSEs, including English and Maths or equivalent desirable)
Desirable criteria
- ECDL or equivalent qualifications
Experience
Essential criteria
- Demonstrable experience of working in a busy environment, office procedures, and workload management
- Experience of office procedures, i.e. filing, photocopying, message taking, typing
- Experience in accessing internet/email facilities
- Experience of liaising with staff across different disciplines
Desirable criteria
- Previous NHS experience or other large public sector organisation would be an advantage
- Experience of supervising/leading a team
Knowledge
Essential criteria
- Knowledge and experience of using Microsoft Office applications
- Thorough understanding of confidentiality and security of information
Desirable criteria
- Use of online patient record system such as SystmOne would be an advantage
Skills
Essential criteria
- Possess excellent verbal and written communication and presentation skills, with the ability to employ these to maintain effective relationships
- Ability to work as part of a team or on own initiative and unsupervised at times
- Ability to work under pressure and to strict deadlines
- Flexible and adaptable approach
Employer certification / accreditation badges
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Yvonne Thiede
- Job title
- Specialist Services Admin Lead
- Email address
- [email protected]
- Telephone number
- 07785695537
- Additional information
My working hours are Monday to Thursday 8:30 -16:30
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