Skip to main content
Please wait, loading
  1. Sector
  2. Administrative Services job search
  3. Job list
  4. Job details

Job summary

Main area
Administrative and Clerical
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
  • Part time
  • Flexible working
18.75 hours per week (to work over 3 days)
Job ref
376-DCGM-0288-A
Employer
Rotherham Doncaster and South Humber NHS Foundation Trust
Employer type
NHS
Site
Rotherham Doncaster & South Humber NHS FT
Town
Doncaster
Salary
£26,299.62 - £27,476 per annum, pro rata
Salary period
Yearly
Closing
12/08/2026 23:59
Rotherham Doncaster and South Humber NHS Foundation Trust logo

Care Group Secretary

NHS AfC: Band 3

Job overview

The post holder provides efficient, effective and confidential secretarial and administrative support to the Care Group Service Managers and Leadership Teams. This includes acting as the first point of contact for staff, patients, service users and external agencies, managing correspondence, and ensuring accurate information flow across the Care Group.

Main duties of the job

Provide comprehensive administrative and secretarial support to Service Managers and the Leadership Team.
Manage diaries, emails, meeting preparation and coordination.
Support recruitment processes, staff induction, and maintain accurate personnel files.
Deliver operational administrative support to teams, including communication with service users and external agencies.
Produce high‑quality documents using Microsoft Office and SystmOne.
Maintain databases and records, including staff leave, sickness, training, and performance reviews.
Facilitate meetings, including agenda preparation, note‑taking and minute production.
Manage office resources, stock, ordering, and petty cash where required.
Provide reception cover and cross‑team administrative support as needed.
Contribute to service improvement, new initiatives, and the ongoing development of administrative processes.

Working for our organisation

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are dedicated to the development of our our people and hold a learning half day every month for our colleagues. 

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:

https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/ 

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q

The main terms and conditions of service can be found here:

https://www.nhsemployers.org/publications/tchandbook

Detailed job description and main responsibilities

Please view the attached job description and person specification to view the full details about the role

We reserve the right to close the vacancy early if there are a high amount of applications 

Person specification

Qualifications

Essential criteria
  • Educated to NVQ 2 level or equivalent in appropriate subject e.g. Business Admin
  • RSA II Typing or equivalent experience including autonomous working
  • RSA Stage II Audio Typing Qualification or equivalent
  • Good standard of education (minimum 5 GCSEs, including English and Maths or equivalent desirable)
Desirable criteria
  • ECDL or equivalent qualifications

Experience

Essential criteria
  • Demonstrable experience of working in a busy environment, office procedures, and workload management
  • Experience of office procedures, i.e. filing, photocopying, message taking, typing
  • Experience in accessing internet/email facilities
  • Experience of liaising with staff across different disciplines
Desirable criteria
  • Previous NHS experience or other large public sector organisation would be an advantage
  • Experience of supervising/leading a team

Knowledge

Essential criteria
  • Knowledge and experience of using Microsoft Office applications
  • Thorough understanding of confidentiality and security of information
Desirable criteria
  • Use of online patient record system such as SystmOne would be an advantage

Skills

Essential criteria
  • Possess excellent verbal and written communication and presentation skills, with the ability to employ these to maintain effective relationships
  • Ability to work as part of a team or on own initiative and unsupervised at times
  • Ability to work under pressure and to strict deadlines
  • Flexible and adaptable approach
Listening into Action (LiA)Apprenticeships logoNo smoking policyAge positiveWorkplace Wellbeing Charter LogoArmed Forces Covenant (Silver Award)Disability confident employerCare Leaver CovenantStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.

Application numbers

We reserve the right to close this vacancy early should we receive a high number of applications.

Documents to download

Apply online now

Further details / informal visits contact

Name
Louise Womersley
Job title
Operational Support Manager
Email address
[email protected]
Telephone number
07970049511

List jobs with Rotherham Doncaster and South Humber NHS Foundation Trust in Administrative Services or all sectors

Apply online nowAlert me to similar vacancies
  1. Sector
  2. Administrative Services job search
  3. Job list
  4. Job details