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Job summary

Main area
Women's and Children's
Grade
Band 4
Contract
Permanent: 2 x Posts Available - Job share with one working Monday - Wednesday and one working Wednesday - Friday.
Hours
  • Part time
  • Job share
22.5 hours per week (Job share with one working Monday - Wednesday and one working Wednesday - Friday.)
Job ref
387-WC2372-LMG-B
Employer
Bristol NHS Foundation Trust
Employer type
NHS
Site
Bristol Royal Hospital for Children/St Michael's Hospital
Town
Bristol
Salary
£27,485 - £30,162 pa (pro rata)
Salary period
Yearly
Closing
18/08/2026 23:59

Employer heading

Bristol NHS Foundation Trust logo

Rota Co-ordinator

Band 4

North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) have merged as of 1st July 2026 to become Bristol NHS Foundation Trust. This will create an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people.

Bristol NHS Foundation Trust recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.

Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.

Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.


 

Job overview

 

We have an exciting opportunity for you to join our Womens and children's Rota coordinator team. Closely working with medical rostering team, HR workforce, payroll and medical staffing teams. The successful candidate will have excellent organisation and communication skills . They will assist the team in the coordination and administration of rotas . 

 If you are looking for a varied administration role that enables you to use your excellent customer service and organisation skills please apply.  

Job share with one working Monday - Wednesday and one working Wednesday - Friday

Main duties of the job

Liaising with senior medical staff within the Division to plan rotas in advance, creating rotas and allocating the doctors to the appropriate slots.

 Ensuring rotas are maintained accurately and are consistently up to date.

Liaising with nominated junior and senior medical staff on a regular basis to facilitate the smooth and efficient running of all rotas.

Liaising with Medical HR to be aware of the incoming junior medical staff and collecting leave requests to enable rotas to be developed in a timely way.

Ensuring that contact details for each doctor taking part in the rotas are up to
date and accurate.
 Keeping an overall record of all Junior Doctors and their work schedules

Working for our organisation

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

Detailed job description and main responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person specification

Skills and Abilities

Essential criteria
  • Excellent written/verbal communication and numeracy skills
  • Ability to communicate and develop productive working relationships
  • Strong negotiation and influencing skills
  • Excellent IT skills with experience of all Microsoft packages, especially Excel
  • Flexible approach and responsive to change
  • Strong organisational skills
  • Proven ability to meet tight deadlines, manage multiple workloads and work under pressure

Aptitudes

Essential criteria
  • Attention to detail
  • Self-starter with proactive and flexible approach

Qualifications and Training

Essential criteria
  • GCSE C or above in Maths
Desirable criteria
  • Degree-level qualification or relevant experience

Knowledge and Experience

Essential criteria
  • Knowledge of dealing with staff of all levels within a large organisation
  • Experience of working in a complex environment with competing service demands
  • Knowledge of dealing with staff of all levels within a large organisation
Desirable criteria
  • Experience of working within Human Resources/Medical HR in the NHS
  • Knowledge of New Deal and European Working Time Directive working time regulations

Employer certification / accreditation badges

Trust IDDisability Confident - two yearsVeteran AwareApprenticeships logoNo smoking policyAge positiveCare quality commission - GoodMindful employer.  Being positive about mental health.Disability confident employerNHS Pastoral CareStep into healthMenopause Workplace PledgeDefence Employer Recognition Scheme (ERS) - GoldPride In Veterans

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.

Documents to download

Apply online now

Further details / informal visits contact

Name
Zoe-may Jones
Job title
Senior Rota Coordinator
Email address
[email protected]
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