Job summary
- Main area
- Pharmacy
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 188-AC6011
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- Southampton General Hospital
- Town
- Southampton
- Salary
- £25,147 - £27,596 per annum
- Salary period
- Yearly
- Closing
- 06/05/2024 23:59
- Interview date
- 17/05/2024
Employer heading
Clinical Trial Administrator
Band 4
Job overview
An exciting opportunity has arisen for an efficient and committed person to join the Pharmacy Clinical Trials Team as a Clinical Trial Administrator.
ABOUT THE TEAM
The post holders will work in the busy pharmacy clinical trials team based at Southampton General Hospital. The University Hospitals Southampton NHS Foundation Trust is very research active, with over 250 clinical trials currently recruiting. We support both commercial and non commercial NIHR adopted clinical trials within our dedicated department.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. Due to the nature of this role and service, this role is on-site and the hours are as advertised. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Detailed job description and main responsibilities
YOUR RESPONSIBILITIES
WHAT YOU’LL DO
The role involves collation of data for clinical trial activities performed in each study and creating invoices accordingly, creating credit notes as necessary and organising monitoring and close out visits as required by the trial sponsor. The post holder will also be involved in liaising with oncology/haematology staff over patient identification and treatment schedule, prescription requirements; ensuring sufficient IMP supplies are available as well as processing of deliveries.
WHAT WE’RE LOOKING FOR
Post holder must be numerate and literate, with good keyboard skills and a working knowledge of computer software packages. Candidate should possess a professional attitude to their work and have the ability to work flexibly in a busy environment. Ideally candidate will have proven experience within a clinical trials or an office environment. Will be required to work as part of a team as well as being able to use their initiative and prioritise their workload to meet deadlines.
We welcome interested applicants to contact the department for more information or an informal visit. Please contact CTA Team on 023 8120 6799 or Liliana Cordeiro, Head of Clinical Trials Pharmacy on 023 8120 6433.
Person specification
Qualifications / training required
Essential criteria
- A level or equivalent experience.
- Evidence of continuing professional development.
- NVQ 3, City and Guilds certificate level in business administration or evidence of equivalent experience.
Desirable criteria
- ICG GCP training
- IT related qualifications
Previous or relevant experience necessary
Essential criteria
- Extensive business administration experience which demonstrates the understanding of key functions to providing an admin support.
- Previous experience in clinical trials activities.
- IT literate in Microsoft Office software (including Word and Excel)
- Experience of data management.
- Experience in managing complex information or projects.
- Capable of oral, written and electronic communication.
- Logical and consistent work and career pattern.
Desirable criteria
- Previous research experience.
- Experience of working within the NHS
- Experience of working in a clinical research, R&D, healthcare environment.
- Experience of working independently and as part of a team.
Skills
Essential criteria
- Motivation for research
- Ability to work under own initiative and independently outside the department without direct supervision.
- Ability to prioritise tasks and cope with deadlines.
- Ability to communicate clearly and effectively within a team.
- Able to demonstrate customer care skills.
- Ability to demonstrate a flexible and highly organised approach with an eye for detail.
- Able to work on own initiative or as part of a team.
Trust Values
Essential criteria
- Patients First
- Always Improving
- Working Together
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Liliana Cordeiro
- Job title
- Head of Clinical Trials Pharmacy
- Email address
- [email protected]
- Telephone number
- 02381206433
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