Job summary
- Main area
- Admin – Forensic Service
- Grade
- 3
- Contract
- 12 months (fixed term)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 173-26725-FOR
- Employer
- Leeds and York Partnership NHS Foundation Trust
- Employer type
- NHS
- Site
- Clifton House
- Town
- York
- Salary
- £24,625 - £25,674 pa
- Salary period
- Yearly
- Closing
- 18/06/2025 23:59
Employer heading

Support Service Secretary
3
All references should be directed through the Employers HR Department wherever possible to comply with NHS Check Standards. Please ensure that a HR address/email is provided for each referee named.
Job overview
The post holder will work as part of a dynamic and supportive administrative team to provide a comprehensive, efficient and effective secretarial and administrative service to the Multi-disciplinary Team (MDT). This role will be carried out under the direction of the Admin Team Co-ordinator and supported by an agreed job plan.
The post holder will be responsible for supporting day-to-day clinical and operational functions within the team, ensuring that administrative processes run smoothly and that all tasks are completed in a timely and professional manner. They will also be expected to contribute to general office duties, including cashiering, ordering through electronic procurement, booking meetings etc.
Main duties of the job
- Provide high-quality secretarial and administrative support to the MDT by taking minutes.
- Manage referrals and appointments using Trust systems, ensuring accurate input and maintenance of patient information and records.
- Answer telephone and email enquiries in a professional and helpful manner, ensuring timely responses and accurate message taking.
- Support the administration of team meetings, including the preparation of agendas, minute-taking, and distribution of documentation.
- Undertake cashiering duties, including handling of petty cash, issuing of receipts, and reconciliation of income in accordance with Trust financial procedures.
- Maintain accurate records and filing systems (electronic and paper-based), ensuring confidentiality is always upheld.
- Provide support with data entry, collating information, and generating basic reports when requested.
- Liaise with other internal teams, external agencies, and service users in a courteous and professional manner.
- Support service improvements and contribute to the development of administrative systems and processes.
- Carry out any other general administrative duties as directed by the Admin Team Co-ordinator to meet the needs of the service.
Working for our organisation
The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.
There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.
We also have an incredible bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.
Applicants should be aware that any individual requiring a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.
Detailed job description and main responsibilities
We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.
All our information is available in accessible formats. Please contact the Recruitment team [email protected]
Attached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.
If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.
To find out more about the key responsibilities and the specific skills and experience you’ll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.
So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the Candidate Guide to Values Based Recruitment. This document provides you with information to help you apply.
Person specification
Experience
Essential criteria
- Previous experience in an administrative or secretarial role.
- Experience in minute-taking and diary management.
Desirable criteria
- Desirable to have experience with cashiering / handling cash.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jorge Field
- Job title
- .
- Email address
- [email protected]
List jobs with Leeds and York Partnership NHS Foundation Trust in Administrative Services or all sectors