Job summary
- Main area
- HPL Procurement
- Grade
- Band 4
- Contract
- Fixed term: 10 months (FTC 10 months)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 384-SB-EMF18742
- Employer
- Healthcare Partners Ltd
- Employer type
- Private Sector
- Site
- Healthcare Partners
- Town
- Guildfordq
- Salary
- £27,857 - £30,569 Per annum (pro rata) inc HCAS
- Salary period
- Yearly
- Closing
- 30/06/2025 23:59
Employer heading
Buyer - Fixed-Term Contract
Band 4
Job overview
Act as an ambassador for Healthcare Partners supporting the team in delivering an efficient and effective purchasing service to meet the non-pay requirements of Healthcare Partners. Responsible for processing requisitions and placing of purchase orders from a range of consumables, equipment and services to the Trust and our Community Hospitals. Purchasing from external suppliers, effectively, economically and in accordance with Healthcare Partners and the Trust SFI’s
Main duties of the job
Job Duties:
· Create requisitions to meet customer requirements through a Managed Healthcare Service
· Source products not under contractual arrangements, issuing 'Requests for Quotation' (RFQ) for departmental budget holder approval
· Ensure requisitions are processed within 48 hours, creating purchase orders timely to meet customer demands
· Respond accordingly to all supplier queries within the CPA inbox (Contract Purchase Agreements) communicate effectively ensuring there are no delays with our orders or risk to patient care
· Manage goods returns in line with departmental procedures
· Resolve payment issues, delivery or supply queries promptly, communicating remedial actions to all stakeholders
· Work towards agreed KPI targets to meet company objectives
· Capture & record data on Q-Pulse as part of the CRM (Customer Relationship Management)
Working for our organisation
Established in 2018, Healthcare Partners Ltd (HPL) is a wholly-owned subsidiary of the Royal Surrey NHS Foundation Trust.
We offer a consultative, collaborative approach — based on a genuine desire to make healthcare provision outstanding, and respecting the opinions and skills of our fellow clinical professionals to produce exceptional outcomes.
We are a substantial company in our own right, with an annual turnover of around £50m and over 80 staff. We partner with other healthcare providers throughout the UK in both the public and private sectors, reinvesting our profits and savings back into the NHS.
At Healthcare Partners Ltd, the patient is at the heart of all we do. We’re proud to be part of the NHS, helping to make healthcare better.
Detailed job description and main responsibilities
· Ensure all catalogues are processed correctly and usage trends are quickly spotted enabling achievement of cost savings. Influence end users and help to standardise and rationalise products and services.
· Providing a comprehensive interface for colleagues who require support with HPL and the Trusts purchasing systems and processes.
· Assist in implementing the Category and Supply Chain strategy following an agreed Category plan wherever possible and promote closer working relationships between procurement and supply chain colleagues
· Assist senior staff to implement change to support and enable staff to deliver for clients and continuously improve the service and enhance expertise.
· Investigates and solves supply related problems e.g. deliveries, invoices etc. reports delivery discrepancies and resolves over and under deliveries.
· Meet with company representatives, keeps abreast of new product developments and assesses where areas of cost savings may be achieved, working in conjunction with the Category Managers
The post requires the ability for frequent prolonged periods of concentration with the ability to respond and deal with complex and urgent situations as they arise. The postholder should be able to work on their own initiative, working independently with minimal supervision.
Person specification
Qualifications
Essential criteria
- GCSE (or equivalent) level including English and Mathematics.
- CIPS level 3 or above or working towards this qualification or equivalent experience in a procurement and supply chain capacity.
Desirable criteria
- A Levels or equivalent
- Advanced Certificate in Procurement and Supply Operations (CIPS Level 3)
Experience
Essential criteria
- Sound track record of purchasing or advising on purchasing decisions in a large, complex organisation
- Knowledge and experience of purchasing procedures.
- Experience and understanding of Standing Financial Instructions.
- Experience of purchasing in an environment, where obtaining stakeholder agreement through influence rather than mandate is required
Desirable criteria
- Experience in healthcare in either a Stores or Purchasing environment.
- Experience working in a busy time critical environment.
- Experience of analysing complex data (ideally procurement data)
Documents to download
Further details / informal visits contact
- Name
- Adrian Martyn
- Job title
- Procurement Officer
- Email address
- [email protected]
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