Job vacancy: Breast Imaging Administrator, Milton Keynes University Hospital NHS Foundation Trust, Milton Keynes

Job summary

Main area: Breast Screening
Grade: Band 3
Contract: 4 months (Fixed-term contract until 31.12.2025)
Hours: Part time - 30 hours per week
Job ref: 430-CC25-307A

Employer: Milton Keynes University Hospital NHS Foundation Trust
Employer type: NHS
Site: Breast Screening (Dept)
Town: Milton Keynes
Salary: £24,937 - £26,598 per annum pro rata
Salary period: Yearly
Closing: 14/08/2025 23:59
Interview date: 26/08/2025

Breast Imaging Administrator

Band 3

MKUH staff scored highest for ‘I look forward to coming to work’ (NHS Staff Survey 2023).

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

Free on-site parking
Free refreshments
Great flexible working opportunities
Discounted gym membership
Lease car scheme
Generous annual leave and pension scheme
On site nursery (chargeable)
Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Detailed job description and main responsibilities

A flexible approach to the needs of the department is essential as there is a requirement for evening and possible weekend work. Previous experience, preferably within a healthcare environment, word processing skills with excellent accuracy & a working experience of Microsoft computer applications are essential. Prior experience using NBSS is desirable. The candidate must have excellent written and verbal communication skills.

Communication & relationship building:

Ensure that the service provided to patients and other service users is empathetic, caring and efficient. This may involve for example, tactfully encouraging patients not fully aware of the severity of their medical condition to attend investigations without unduly alarming them, or, dealing with patients, or their relatives/ care providers, who may be upset, angry or distressed.

Responsibilities for analysis:

Use high levels of analytical and judgement skills when dealing with imaging enquiries. Referral information should be analysed to resolve problems for patients, carers and staff in relation to scheduled appointments and imaging staff roster commitments.

Responsibilities for planning & organisation of activities:

Coordinate and organise own workload.

Policies & service development:

Contribute to the development of clinical governance processes relevant to own area of responsibility.

Financial responsibility:

Use trust equipment in a responsible and safe manner; ensuring it is not treated in a way which is likely to cause damage.

Managing people:

Be responsible for his/her actions and patient workload and be able to work unsupervised as well as part of a multidisciplinary team.

Responsibility for information resources:

Use a variety of IT systems which are essential to the performance of their day-to-day work including Microsoft applications (i.e., MS Teams, outlook, excel), radiology information system (i.e., CRIS), National Breast screening System (NBSS), BSSelect and hospital information system (i.e., Cerner).

Research & development:

To keep up to date with current issues and developments breast imaging. Share best practice and inform other staff of new A&C imaging developments

Freedom to act:

Undertaking a period of in-post training for 6-12 months to understand all aspects of the post and to attend other training courses as required.

Other responsibilities:

Have a flexible approach to how contracted hours of work are scheduled.

Please refer to the job description for further details

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Person specification

Qualifications and knowledge

Essential criteria

Educated to level 2 with grades 4 or above in Maths or English. Alternatively, candidates must be able to demonstrate an appropriate level of knowledge gained from previous clerical experience.
NVQ level 3 business administration or equivalent qualification.

Experience

Essential criteria

Ability to data input and retrieve information on a computerized system.
Previous experience in an administrative and/or client facing support role
Knowledge of Microsoft packages especially Word and Excel

Desirable criteria

Previous experience in the NHS in an administrative and/or patient facing support role.

Skills

Essential criteria

Computer Literacy
Able to work as part of a team and independently
Ability to prioritize
Ability to maintain a professional attitude in a pressured environment
High quality customer service skills
Good interpersonal skills
Willingness to learn

Personal and people development

Essential criteria

Must be adaptable and flexible
Able to work under pressure
Proactive attitude
Calm disposition and able to deal with issues with tact and diplomacy
Methodical with a high degree of accuracy and precision
Desire to achieve and sustain high standards
Able to organise and manage own workload to meet deadlines

Communication

Essential criteria

Effective listening, verbal and written communication skills
Ability to communicate with staff at all levels

Specific requirements

Essential criteria

Able to perform the duties of the post with reasonable aids and adaptations.
Commitment to evening and weekend shifts as required.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Debbie Noble
Job title: Breast Screening Services Manager
Email address: [email protected]

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Job summary

Employer heading

Breast Imaging Administrator

Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications and knowledge

Essential criteria

Experience

Essential criteria

Desirable criteria

Skills

Essential criteria

Personal and people development

Essential criteria

Communication

Essential criteria

Specific requirements

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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