Job vacancy: Brachytherapy Radiotherapy Administration Officer – Band 4, Royal Surrey NHS Foundation Trust, Guildford

Job summary

Main area: Radiotherapy
Grade: Band 4
Contract: Permanent
Hours: Part time - 22.5 hours per week
Job ref: 384-SB-EMF18959

Employer: Royal Surrey NHS Foundation Trust
Employer type: NHS
Site: Royal Surrey Cancer Centre, Royal Surrey County Hospital
Town: Guildford
Salary: £28,860 - £31,671 Per annum (pro rata) including High Cost Area Supplement
Salary period: Yearly
Closing: 31/08/2025 23:59

Brachytherapy Radiotherapy Administration Officer – Band 4

Band 4

Detailed job description and main responsibilities

Please see the attached Job Description and Person Specification

This position is part of the team specifically supporting radiotherapy services. The main responsibilities are:

1. To receive and record Brachytherapy radiotherapy referrals
2. To support and co-ordinate the Brachytherapy services Multi-Disciplinary Team (MDT) Meetings.
3. To book and agree pre-treatment and treatment appointments for all NHS and private patients including Brachytherapy patients requiring Radiotherapy.
4. The post holder is required to liaise with clinicians, section managers and other disciplines to formulate the correct patient pathway, whilst adhering to the cancer wait targets.

The post holder will be responsible for ensuring the private patients have a smooth service and that the relevant insurance details are logged in preparation for billing. The post holder may be asked to prepare the invoices at the end of a private patient’s treatment. The post holder will be required to work within a radiotherapy bookings team, which will include rotational senior administrators.

Other key tasks will include; patient registration onto the radiotherapy database, development and delivery of training of their expertise to other senior administrators.

In addition you may assist patients and visitors to the centre by working on the reception desk and help support other admin tasks, when required.

The post holder will be a good communicator and will use verbal and written communication skills with patients and a variety of other disciplines within the department, and wider trust; including for example, clinical measurements and chemotherapy.

Participation in the radiotherapy administrative team’s wider service provision, including extended-day cover on a rotational basis will be required.

The post holder will be required to work flexibly; by supporting the needs of the service and be aware that the radiotherapy service is open from 8 am until 7 pm, with the booking team being available from 8 am – 5 pm. They will be aware that occasional work outside of these times and during weekends or public holidays will be required.

The Royal Surrey Cancer Centre Radiotherapy Department is based at the Royal Surrey County Hospital in Guildford and operates a satellite service from the East Surrey Hospital in Redhill. This post is based at the Royal Surrey hospital but may include attendance at both sites.

Having achieved Foundation Trust status and been identified as a CHKS 40 Top Hospital and a Top 100 Healthcare employer, our focus is to offer the best possible care and treatment outcomes for our patients, and to continue to be the employer of choice for our staff. We focus on giving our patients the best outcomes of care and an excellent experience whilst in our hospital. By ensuring a skilled and motivated staff group, we aim to best meet patients’ needs and ensure excellent productivity.

We serve a population of 1.3 million cancer patients, with the main Radiotherapy Centre on the host site in Guildford, and a satellite centre at the East Surrey Hospital, Redhill Surrey.

The radiotherapy team is a close knit team that welcomes enthusiastic individuals seeking a new opportunity.

Person specification

Qualifications

Essential criteria

Good standard of general education GCSE or equivalent
A level or equivalent experience  A
Evidence of further education or training in administrative procedures relevant to the role or equivalent experience

Knowledge

Essential criteria

Use of computerised department record and verify systems
Experience of collaborating with other staff groups
Excellent customer care skills
Ability to understand medical terminology

Desirable criteria

Experience Experience of working in a Radiotherapy department
Experience in Leadership
Excellent knowledge of medical terminology

We offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.

Documents to download

Apply online now

Further details / informal visits contact

Name: Safin Joseph
Job title: Radiotherapy Administration Manager
Email address: [email protected]
Additional information: For additional information or to organise an informal visit, please call Safin Joseph, Radiotherapy Administration Manager at the Royal Surrey County Hospital on 01483 571122 Ext 3637 or email [email protected]

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Job summary

Employer heading

Brachytherapy Radiotherapy Administration Officer – Band 4

Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Knowledge

Essential criteria

Desirable criteria

Employer certification / accreditation badges

Documents to download

Further details / informal visits contact

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