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Job summary

Main area
Administrator
Grade
Band 3
Contract
Fixed term: 13 months (Funded outside of a block contract)
Hours
Part time - 19 hours per week
Job ref
351-CS2765-CL
Employer
Lancashire & South Cumbria NHS Foundation Trust
Employer type
NHS
Site
HR Advisors
Town
Preston
Salary
£24,937 - £26,598 pa pro rata
Salary period
Yearly
Closing
08/10/2025 23:59

Employer heading

Lancashire & South Cumbria NHS Foundation Trust logo

HR Administrator/Job Aide

Band 3

Our Vision is to provide the best mental health, learning disability, autism and community based services for the populations we serve.

As an integrated mental health, learning disability and community Trust, Lancashire and South Cumbria NHS Foundation Trust provides a range of services including:

•    Primary and secondary mental health care for children and adults including specialist inpatient child and adolescent mental health provision, perinatal mental health, forensic services including low and medium secure care.
•    Specialist community support for children and adults with learning disabilities and autism, including intensive support.
•    Community physical health and well-being services for children and adults.

The Trust was first established in 2002 and employs approximately 7,000 staff who provide care from more than 400 sites. The organisation offers opportunities for medics, mental health and general nurses, allied health professionals, psychology, administration and clerical staff, apprentices and volunteers.

Lancashire and South Cumbria NHS Foundation Trust supports flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, home/remote working, and flexi-time.

For more information visit our website via Lancashire & South Cumbria NHS FT.

Please note that further communication from Lancashire and South Cumbria NHS Foundation Trust (LSCft) will normally be to the email address given on the application form. You should also ensure that email addresses and telephone numbers are provided for your referees, to enable LSCft to contact them.

Job overview

We are seeking to recruit an experienced, enthusiastic and motivated HR Administrator to undertake a unique role supporting a hearing impaired HR Advisor with note taking for 19 hours per week as a job Aide, fixed term until September 2026. 

The successful candidate will be required to provide a note taking service, either face to face primarily in the Fylde area or virtual via MS Teams.  The note taking will be required for a variety of meetings, including  formal disciplinary, grievance and sickness meetings and hearings.

When notetaking is not required you will provide a comprehensive, customer focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives. 

Main duties of the job

Your role will involve 19 hours per week as a Job Aide Working alongside a hearing impaired, Band 5 HR Advisor supporting them with note taking/secretarial support. 

The post holder will undertake a note taking service, either face to face primarily in the Fylde area or virtual via MS Teams.  The note taking will be required for a variety of meetings, including formal disciplinary, grievance and sickness meetings and hearings.

When notetaking is not required you will provide a comprehensive, customer focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives

The successful candidate will possess:

•    Previous administration experience supporting a busy team
•    Ability to manage time and workload effectively, working to deadlines with limited supervision
•    Excellent verbal and written communication skills
•    Excellent negotiation and influencing skills
•    Ability to be dynamic, speedy and accurate whilst remaining calm under pressure

Working for our organisation

Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.


The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.


Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

 

Detailed job description and main responsibilities

Please see the attached job description and person specification for more information about this role.

Person specification

Education/qualifications

Essential criteria
  • Educated to GCSE standard or equivalent in Maths and English
  • NVQ/Diploma level III in HR / Administration or equivalent experience
  • Evidence of competence in Microsoft Office applications including Word and Excel

Knowledge

Essential criteria
  • Knowledge of employment records systems
  • Awareness of legislation surrounding employment and data protection

Experience

Essential criteria
  • Experience of administration work and systems
  • Experience of administration of an integrated database system
  • Experience of a customer care services environment
  • Experience of prioritising work to meet deadlines
  • Experience of maintaining confidentiality and handling sensitive data

Skills and Abilities

Essential criteria
  • Good written communication skills to produce accurate correspondence
  • Excellent verbal communication skills to explain employment issues
  • Good organisational skills including ability to prioritise tasks and use own initiative
  • Proven ability to manage meeting arrangements and taking minutes
  • Proven ability to pay attention to detail and produce accurate work

Work Related Circumstances

Essential criteria
  • Takes responsibility for own actions and promotes good team working
  • Treats others with courtesy and respect at all times
  • Flexible in approach to tasks undertaken

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerCare Leaver CovenantStep into healthDefence Employer Recognition Scheme (ERS) - Gold

Application numbers

This vacancy may close early if it receives a high number of applications. You are therefore advised to consider applying for this vacancy as soon as possible to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Lynn Brown
Job title
Admin Manager
Email address
[email protected]
Telephone number
07790 389046
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