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Job summary

Main area
Administrative Services
Grade
4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
173-55925-ACUTE
Employer
Leeds and York Partnership NHS Foundation Trust
Employer type
NHS
Site
CRISS East
Town
Leeds
Salary
£27,485 - £30,162 per annum
Salary period
Yearly
Closing
23/12/2025 23:59

Employer heading

Leeds and York Partnership NHS Foundation Trust logo

Support Service Team Co-ordinator

4

Job overview

We are looking for an enthusiastic experienced candidate to provide line management to a team of secretaries, administration staff and receptionists in our CRISS service. The successful applicant will need to be highly motivated, positive, and able to work under pressure, often managing conflicting demands on their time, as well as meeting tight deadlines. The support service team is a small, friendly but busy team and, if you are successful, you will be expected to be a key player in its day-to-day running. We need someone with excellent secretarial and managerial skills who is adept at dealing with the challenges thrown up by supervising a group of staff.

Main duties of the job

You must be willing to work flexibly within a challenging environment and be able to demonstrate good written and verbal communication, inter-personal and administration skills. Responsibilities include supervision of band 2 and 3 staff, planning shift rotas, minute taking of complex meetings, audio typing, diary management, organisation and coordination of meetings. You will have good IT skills with experience of MS word, excel and power point. The successful post holder will also be expected to provide cover for colleagues at short notice if required.

Working for our organisation

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.

We also have a bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank. 

Applicants should be aware that individuals requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.

Detailed job description and main responsibilities

To find out more about the key responsibilities and the specific skills and experience you’ll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading. 

So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the Candidate Guide to Values Based Recruitment. This document provides you with information to help you apply.

We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.

All our information is available in accessible formats. Please contact the Recruitment team [email protected]

Attached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application. 

If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.

Person specification

Qualifications

Essential criteria
  • NVQ 3 or equivalent qualification or relevant experience.

Skills

Essential criteria
  • Excellent Proven Communication skills.
  • Proven effective problem-solving skills.

Experience

Essential criteria
  • Previous substantive Administration/ Secretarial experience

Knowledge

Essential criteria
  • Knowledge of Information Governance

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyWhite RibbonAge positiveInvestors in People: GoldImproving working livesArmed Forces Covenant Gold AwardDisability confident employer

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please note this vacancy may close earlier than the listed closing date if the maximum number of applications is received, so we strongly advise to not delay submitting your application to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Ashley Clayton
Job title
.
Email address
[email protected]
Telephone number
01138556457
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