Job summary
- Main area
- Admin
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 222-HOU-162
- Employer
- West London NHS Trust
- Employer type
- NHS
- Site
- Heart of Hounslow Health Centre
- Town
- Hounslow
- Salary
- £29,651 - £31,312 per annum
- Salary period
- Yearly
- Closing
- 15/01/2026 23:59
Employer heading
Clinical Support Services & Systems Co-Ordinator
Band 3
West London NHS Trust provides a full range of mental health, community and physical healthcare services for children, adults and older people living in the London boroughs of Ealing, Hammersmith & Fulham and Hounslow.
We also provide some specialist services that are commissioned regionally, such as our medium secure services; and nationally, such as the Cassel Hospital for people with complex and severe personality disorder and our high secure services at Broadmoor Hospital.
Job overview
An opportunity has arisen for an enthusiastic and highly motivated individual to join the Clinical Support Services Team, based at Heart of Hounslow Centre for Health, Hounslow.
We are seeking to appoint a dynamic candidate to work within our fast-paced service.
The Clinical Support Services Teams provide a daily service from 7am to 8pm, seven days a week and this can include weekends and bank holidays. This role is to support the team to deliver an excellent service to members of the public, support Adult and Children’s Clinical Services and other external organisations based in The Heart of Hounslow.
The successful applicant must be flexible, adaptable, and have a willingness to embrace change as and when required. The ability to use initiative when dealing with unexpected situations is also an advantage.
A full Induction and training will be provided on commencement.
Please note that this post is subject to a three-month probationary period. If you currently hold a contract of employment with West London NHS Trust, this will not apply.
Main duties of the job
· Applicants should be able to demonstrate evidence of their organisational skills.
· They must be a committed team player with the ability to prioritise their own workload.
· Applicants should be able to work well under pressure.
· Excellent interpersonal and communication skills are key in the role as it requires a high level of face-to-face and telephone communication.
· A high level of empathy and understanding is beneficial within this role.
· Good IT skills are essential as you will be working with outlook, word, excel and other internal systems and databases.
· Applicants should be aware that this will also be a very physical role due to the caretaker and porter side of the position.
• Applicants will participate in the ongoing development of the service, its processes, scope of deployment, roles and its people.
• You will be required to contribute to a rota to ensure that the service is covered 11 hours per day; five days per week.
Working for our organisation
West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.
Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is £426m.
The Trust is rated as ‘Good’ overall by the Care Quality Commission. Forensic services are rated as ‘Outstanding’.
The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.
Detailed job description and main responsibilities
The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person specification
Qualifications
Essential criteria
- Educated to GCSE level or equivalent
- Good general education, educated to NVQ 2 level or equivalent
Desirable criteria
- ECDL qualification
- Appropriate secretarial/administrative qualification
Education
Essential criteria
- Demonstrable experience of working in an administrative environment and working with computerised data systems.
- Previous experience of effective team working
- Experience of using filing systems
Desirable criteria
- Previous NHS or public sector environment experience
Knowledge
Essential criteria
- Working knowledge of Microsoft Office including Word, Excel and Outlook
Desirable criteria
- Awareness of a range of Health Service Provisions
- Customer Care training
- Understanding of Data Protection issues
Skills
Essential criteria
- Able to demonstrate a commitment to the Trusts values (Care, Respect, Communication)
- IT skills, particularly Windows applications (Word, Excel and Outlook)
- Good written and verbal communication skills
- Excellent time management skills
- Excellent organisational skills
- Ability to work in a multi-disciplinary setting
- Good numeracy skills
Desirable criteria
- Competence in typing – accurate
Other
Essential criteria
- Experience of working within a customer facing role
- Undertake Fire Marshall Training
- Undertake First Aider Training
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Kulvinder Jhita
- Job title
- Clinical Support , Health & Wellbeing Manager
- Email address
- [email protected]
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