Job overview

Are you a highly organised and forward thinking Administrator who enjoys bringing order to busy diaries, meetings and projects? We are looking for a proactive and dependable Administrator to join the Director of People’s team and help keep the People Directorate connected, informed and running smoothly. 

This varied role at the heart of the People Directorate offers the opportunity to work closely with senior colleagues across Berkshire Healthcare, manage the Director of People’s diary, coordinate meetings and events, prepare clear records and support projects that make a real difference to our people and services. You will be a trusted first point of contact, using sound judgement, a high level of attention to detail and discretion when handling competing priorities and sensitive information. 

This is a hybrid role, combining home working with office-based working at London House, Bracknell, and attendance at other Trust locations when required. 

The post is 23.75 hours across five days, Monday to Friday. We welcome a conversation about flexibility.

Main duties of the job

•    Manage the Director of People’s busy diary, keeping arrangements accurate and communicating changes promptly.
•    Coordinate internal and external meetings, workshops and events, including rooms or Teams bookings, attendance records, refreshments and travel where needed.
•    Prepare meeting papers, take clear minutes, record decisions and actions, and ensure timely follow-up.
•    Organise incoming emails for the Director of People, highlight priorities and support timely responses.
•    Support projects within the service and where relevant in the wider Trust by undertaking administrative and project coordination tasks, including maintaining action logs, project trackers, highlight report templates, risk and issue logs, and follow-up records under the direction of the Business and Performance Manager.
•    Maintain accurate electronic records, spreadsheets, action logs, project trackers, risk and issue logs, and version-controlled documents.
•    Collate, input and present information using Microsoft Office, including Excel and PowerPoint, for project, management and monthly directorate updates.
•    Draft and format confidential correspondence, briefings, reports and project documents to a high standard.
•    Act as a helpful central point of contact, build effective relationships and escalate matters appropriately.

Working for our organisation

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire. As an employer, we’re committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish.

Our values at Berkshire Healthcare are:

• Caring for and about you is our top priority
• Committed to providing good quality, safe services
• Working Together with you to develop innovative solutions

Your wellbeing is important to us. Some of the benefits of working for us include:

• Flexible working options to support work-life balance
• 27 days’ annual leave rising with service + opportunity to buy and sell
• Generous NHS pension scheme
• Excellent learning and career development opportunities
• ‘Cycle to Work’ and car leasing scheme including electric vehicles
• Access to a range of wellbeing tools and services
• Discounts at hundreds of popular retailers and restaurants
• Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
• Generous maternity, paternity, adoption and special leave
• Free parking across Trust sites

At Berkshire Healthcare, we foster an inclusive workplace where everyone belongs.

Watch our careers video to learn more.

We welcome talent from all backgrounds and offer guaranteed interviews to disabled applicants and armed forces community members who meet the minimum criteria.

Please note we may close positions before the advertised date.

If you need help with your application, please contact us on [email protected]

Once you have applied, please check your email regularly for updates. All appointments are subject to NHS Employment Checks, and false information may result in withdrawal of offers. For information on how we store your information, please review our privacy statement.

No agencies, please.