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Job summary

Main area
Legal Services Department
Grade
NHS AfC: Band 3
Contract
Fixed term: 6 months (Office based at KMH)
Hours
Full time - 37.5 hours per week
Job ref
214-CEN-8326555
Employer
Sherwood Forest Hospitals NHS Foundation Trust
Employer type
NHS
Site
King's Mill Hospital
Town
Sutton-in-Ashfield
Salary
£25,760 - £27,476 per annum
Salary period
Yearly
Closing
22/10/2026 23:59
Interview date
29/10/2026

Employer heading

Sherwood Forest Hospitals NHS Foundation Trust logo

Legal Services Administrator

NHS AfC: Band 3

Thank you for your interest in this role, we would be delighted to welcome you to Sherwood Forest Hospitals.

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and know that happy colleagues deliver better care.

Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

At Sherwood Forest Hospitals, we are committed to fostering a diverse and inclusive workplace. As such, we particularly welcome applications from people who identify as Black, Asian, Minority Ethnic, or Disabled. We believe that a diverse team better represents the communities we serve and brings a wealth of perspectives and experiences to our work.

Job overview

An opportunity has arisen to join the Legal Services Department at Sherwood Forest Hospitals NHS Foundation Trust as a Band 3 Legal Services Administrator. This is a fixed term contract for 6 months to cover absence within the team.

This is an important administrative role within a small specialist team which supports the Trust’s management of clinical negligence claims, employer’s liability and public liability claims, HM Coroner investigations and inquests, and healthcare advisory legal work. The postholder will help ensure that legal casework is supported by accurate records, effective administrative systems, timely handling of correspondence and high standards of confidentiality.

The successful candidate will be organised, IT literate and able to work with sensitive and sometimes complex information. They will be expected to maintain effective working relationships with colleagues, clinicians, divisional teams, patients/service users and external stakeholders, using tact and diplomacy where required.

Key duties will include receiving and responding to incoming queries by telephone, electronically or in person; maintaining accurate records; updating relevant IT systems; validating information received by the department; filing and recording information; supporting the organisation of diaries, appointments and workload; and ensuring that deadlines are met.

This post is fixed term to support a temporary gap in service.

Apply now to join our team!

Main duties of the job

To understand the role in more detail, please refer to the attached job description and person specification.

Working for our organisation

We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire. 

We put the patient at the heart of everything that we do and it is our aim to make sure that every patient is treated as we would want a member of our own family to be treated. At the same time, we expect our staff to be caring, kind and courteous to each other and to look out for each other. We believe that we are truly a clinically-led organisation. 

We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as ‘outstanding’ for care and our King’s Mill Hospital as the only ‘outstanding’ NHS-run hospital in the East Midlands. 

Not all of our roles are eligible for visa sponsorship. To find out which roles are eligible, please refer to the shortage occupation list found here:

Skilled Worker visa: eligible healthcare and education jobs - GOV.UK

Home Office guidance has changed as of 9th April. Anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.

Detailed job description and main responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person specification

Knowledge Requirements

Essential criteria
  • Computer literate with advanced keyboard skills
  • Thorough knowledge of healthcare or other administrative systems and processes
  • Knowledge of databases and spreadsheets e.g. PAS, Excel, ESR or similar applications
  • Experience of using a full range of IT systems
  • Confidentiality and Data Protection
Desirable criteria
  • Clerical background providing a knowledge of a range of procedures
  • Knowledge of the NHS or service provider in general

Qualifications

Essential criteria
  • Good general education with GCSE English at Grade C or above or equivalent qualification / experience
  • NVQ Level 3 or equivalent qualification / experience
Desirable criteria
  • Formal keyboard / typing qualification
  • NVQ in Customer Care
  • Institute of Health Records & Information Management Diploma (IHRIM)

Further Training

Desirable criteria
  • Supervisory training
  • Experience of Health and Safety issues

Experience

Essential criteria
  • Customer care
Desirable criteria
  • Experience of supervising staff
  • NHS knowledge

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPathway to excellenceCare quality commission - GoodCarer Friendly Employer 2021Mindful employer.  Being positive about mental health.Disability confident employerCare4NottsTime to changeFair Train Silver StandardStep into healthNational Preceptorship for Nursing Quality MarkArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
John Glendening
Job title
Head of Legal Services
Email address
[email protected]
Telephone number
01623 676 073
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