Job summary
- Main area
- Rota Coordinator
- Grade
- NHS AfC: Band 4
- Contract
- 12 months (Fixed Term for 12 months)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 370-ADM4WCH-A2047
- Employer
- North Cheshire and Mersey NHS Foundation Trust
- Employer type
- NHS
- Site
- North Cheshire and Mersey NHS Foundation Trust
- Town
- Warrington
- Salary
- £28,392 - £31,157 per annum
- Salary period
- Yearly
- Closing
- 25/10/2026 23:59
Employer heading
Rota Co-Ordinator - Women & Children's
NHS AfC: Band 4
Job overview
An exciting opportunity has arisen within the Women & Children's Division for a highly organised and motivated Rota Co-ordinator to support the management of medical staffing across two rota areas: Obstetrics & Gynaecology and Paediatrics & Neonatal.
Working closely with resident doctors, consultants and management teams, the post holder will be responsible for coordinating and maintaining medical rotas, ensuring safe staffing levels, managing leave and absence, arranging locum cover, and supporting trainee doctors to meet their educational and training requirements.
This is a busy and rewarding role requiring excellent organisational, communication and problem-solving skills, with the ability to work independently and respond effectively to changing service demands. The successful candidate will build strong working relationships across multidisciplinary teams and play a key role in supporting the delivery of high-quality patient care.
This is a fixed-term position for 12 months and presents an excellent opportunity for an individual with administrative experience, ideally within a healthcare or medical staffing environment, to develop their skills within a supportive and dynamic team. [
Main duties of the job
The Rota Co-ordinator will lead and co-ordinate medical rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to the following:
· Management of on-call clinical rota
· Management of rota to ensure resident doctors in training attend education events to meet training requirements.
· Allocation of doctors on wards, in clinics, theatres and elective caesarean section lists.
Allocating medical staff to additional theatre lists and clinics as required
· To work independently utilising own skills and initiative without the need for supervision, in an organised, efficient and effective manner to maximise use of own time. Post holder is expected to be flexible in their approach to meet the needs of the service.
· Work areas will include:
Providing day-to-day administrative duties aligned with the role including the monitoring of annual and study leave, sickness absence and timely meetings with educational supervisors.
Offering support and building excellent working relationships to medical teams.
Working for our organisation
Our mission, vision and values are at the heart of North Cheshire and Mersey NHS Foundation Trust (NCM). They underpin everything we do and everything we aspire to be as an organisation
Our mission is to be exceptional for our patients, our communities and each other
Our vision is to be a great organisation providing excellent healthcare and opportunities to work and learn
Our approach to healthcare is founded on our four core values:
· Kind – we are caring, supporting and respectful to everyone
· Open – we are honest, transparent and open to new ways of working
· Fair – we listen, value our differences and are inclusive to all
· One team – we work well together and with our communities
We employ almost 6,500 people from more than 80 nationalities and are fully committed to being an equal, diverse and inclusive employer. Our culture and values ensure that everyone is treated with dignity and respect, and that no job applicant or employee is disadvantaged at any stage of their journey.
We are also proud to be an Armed Forces Friendly organisation and welcome applications from members of the Armed Forces community, including veterans, reservists and families.
Working at NCM means becoming part of a dedicated team of clinical and support staff who are passionate about keeping people well and supporting wellbeing. If you share our values and are motivated by making a difference for our patients, we'd be delighted to receive your application
Detailed job description and main responsibilities
This job description outlines the current main responsibilities of the post. However, the duties of the post may change and develop over time and this job description may, therefore, be amended in consultation with the post holder.
FULL JOB DESCRIPTION ATTACHED
Person specification
Experience
Essential criteria
- Information management skills
- Establishing and maintaining office systems
- Experience of medical rota management.
- Experience working within a medical environment
Desirable criteria
- NHS Experience
- Familiar with Medical Staffing grading
- Knowledge of Trust system Patchwork
- Knowledge of Lorenzo
Qualifications
Essential criteria
- • GCSE (or equivalent) English, Grade C or above
Desirable criteria
- • NVQ 2 in business studies or equivalent
Skills & Knowledge
Essential criteria
- Excellent knowledge of Microsoft Office, in particular Word, Excel, Power point and Outlook
- Ability to manage a busy and varied workload
- Resilient, able to manage setbacks
- Ability to deal with all levels of staff under difficult circumstances
- Excellent organisational skills
Specific role requirements
Essential criteria
- Ability to work to deadlines, under pressure
- Extremely well organised and motivated
- Ability to Multitask
Emotional Effort
Essential criteria
- Experience of dealing with sensitive and distressing issues
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Jan Fisher
- Job title
- Divisional Administrator
- Email address
- [email protected]
- Telephone number
- 01925662211
- Additional information
Should you wish to discuss the vacancy, please contact Jan Fisher on 01925 662211 or email [email protected] for further information.
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