Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 12 months (.)
- Hours
- Part time - 30 hours per week (Roster based to include one 8pm finish per week and adhoc weekend cover when required.)
- Job ref
- 083-7528489-MP
- Employer
- Sirona care & health CIC
- Employer type
- NHS
- Site
- Fishponds Health Centre
- Town
- Bristol
- Salary
- £27,485 - £30,162 per annum, pro rata
- Salary period
- Yearly
- Closing
- 16/11/2025 23:59
Employer heading
Senior Administrator
NHS AfC: Band 4
Please note that if you apply for a position with Sirona care & health, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac Account and email accounts.
We reserve the right to close this vacancy early if sufficient applications are received prior to the advertised closing date.
Job overview
Please note, we cannot offer a Certificate of Sponsorship for this role.
If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you don't disclose your expiry date, it may not be considered. Please only provide the expiry date and not your share code within your application.
We are seeking a Senior Administrator to join our Administrative team. You will support the Community Integrated Neighbourhood Team for the Inner City and East (ICE) Bristol team, based in Fishponds.
You will work well as part of a team within a very busy locality coordination office, be supportive to the Locality Managers, the wider clinical teams, the admin team and be familiar with patient database systems and staff Health Rosters.
The successful candidate will hold qualifications in Numeracy and Literacy level 2 qualification or equivalent, have a high level of IT Literacy and preferably hold an NVQ level 3 in Business Administration, or relevant experience.
Required hours of work will be part time, 30 hours per week. Hours are between 8am and 8pm, 7 days per week, on a rota basis. This role is in person, based in Fishponds Health Centre, but will be required to travel to our East Trees base in Eastville when required. Roster based to include one 8pm finish per week and adhoc weekend cover when required.
If you are an enthusiastic team player with excellent admin skills and enjoy a challenge, we look forward to hearing from you.
Main duties of the job
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Support to Managers including proactively arranging meetings, booking appointments, minute taking at meetings, new initiatives, projects, audits, producing reports and data analysis. Supporting with workforce, recruitment, onboarding of students and new starters. Coordination of team capacity and staffing rotas. Lead and manage community team administrators. To work collaboratively with the other locality administrators to imbed consistent and high quality support and systems across the service. Responsible for training and development of Band 3 administration staff within the team and to provide ad hoc training and support across the whole team when new initiatives are implemented. To act as a Digital Champion, to support staff with Emis issues and act as point of contact for IT support within the team. Plan and organise a broad range of complex activities, reprioritising own workload at very short notice as urgent issues or new tasks arise. To provide short term support and coordinate cover within the team in the absence of Band 3 administration staff e.g. sickness cover (this could include weekend work). To establish good communication systems within the locality, ensuring a culture of openness and efficiency. Provision of support and escalation of issues that arise within the teams regarding referrers, patients and relatives and managing or escalating appropriately as the situation demands. |
Working for our organisation
Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.
We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire.
Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits you’ll receive.
We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.
We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.
Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.
Interested? View our benefits leaflet which you can find attached to this vacancy.
Detailed job description and main responsibilities
Please read the attached Job Description and Person Specification for full details of the role before applying.
If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.
Person specification
Qualifications
Essential criteria
- Numeracy and Literacy level 2 qualification or equivalent demonstratable experience.
- Willingness to undertake additional training/study relevant to the role
Desirable criteria
- NVQ Business Administration level 3
Skills, Knowledge & Experience
Essential criteria
- Experience in a range of administrative tasks/processes relevant to this role
- Effective communication skills, both verbal and written, in multiple situations
- Strong level of IT skills including Microsoft Office
- Knowledge of supervising staff and line management
Desirable criteria
- EMIS experience
- Optima roster experience or equivalent
- Working with a range of professionals in health or social care
Application Reason
Essential criteria
- Please tell us why you have chosen to apply for this role with Sirona care & health?
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Hannah Amesbury
- Job title
- ICE Bristol Admin Manager
- Email address
- [email protected]
- Telephone number
- 07717582058
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