Job summary
- Main area
- Estates
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 418-EST3988-SSJ
- Employer
- Bedfordshire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Bedford Hospital
- Town
- Bedford
- Salary
- £25,760 - £27,476 per annum
- Salary period
- Yearly
- Closing
- 22/06/2026 23:59
Employer heading
Estates Administrator
NHS AfC: Band 3
Job overview
Bedfordshire Hospitals NHS Foundation Trust is delighted to offer an exciting and varied opportunity within our Estates team. This role is ideal for an organised and proactive individual who thrives in a dynamic environment and enjoys supporting essential services.
As part of the Estates and Facilities department, you will play a key role in providing specialist administrative support for the Trust’s Computer Aided Facilities Management (CAFM) system. In addition, you will deliver comprehensive administrative and secretarial support across the wider Estates and Facilities team, helping to ensure the smooth and efficient running of vital services that support patient care.
This is a fantastic opportunity to contribute to a supportive team while developing your skills in a fast-paced and rewarding healthcare setting.
Main duties of the job
- Supporting the Estates managers with administration support.
- Provide efficient and comprehensive administrative / secretarial support to the Estates Operations team.
- Work closely with the other Estates Administrators covering each other’s workload during absences and at peak times. They will also be required to support the Estates & Facilities Managers with administrative/secretarial tasks and to provide cover for Estates Main Reception.
- Good communication and tact are essential for this role to deal with the wide range of visitors to the department.
- The successful candidate must have a high standard of IT literacy and be experienced and skilled at taking minutes of meetings.
- The post holder must also be able to prioritise workload and work well under pressure.
Working for our organisation
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job
Detailed job description and main responsibilities
The Job Description and Person Specification are attached to this job, please review for the full details and responsibilities
Supporting the Head of Operational Estates and Senior Estates Managers with secretarial / administration support, to include arranging meetings, producing all paperwork required, booking venues and taking minutes / notes, and project support.
Supporting the Estates Managers with administration support, to include:
- Issuing events to operatives and contractors
- Raising of sub-tasks for the maintenance team
- The scheduling of jobs from Resource Scheduler, Event Director and Express Events, including maintaining annual leave records on the CAFM system
- Handling maintenance queries via telephone and email
- Assisting with updating and administrating records of the CAFM system and water hygiene monitoring system
Person specification
Qualifications
Essential criteria
- Good standard of education including English & Maths to level 2 or equivalent
Desirable criteria
- IT qualification at intermediate level in Power Point
- Minute Taking experience
Experience
Essential criteria
- Experience of secretarial or administrative procedures and systems
- Previous experience of providing comprehensive secretarial and administrative support in a pressured environment
Desirable criteria
- Experience of using MiCAD
- Experience of processing orders via Unit 4 System
Knowledge
Essential criteria
- Knowledge of Estates & Facilities
- Comprehensive knowledge of Microsoft Office i.e. Word, Excel & Outlook
Desirable criteria
- Basic knowledge of Hard FM and related specialist terminology
- Knowledge of working in a hospital environment
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Daniel Roberts
- Job title
- Head of Operational Estates
- Email address
- [email protected]
- Telephone number
- 07977180227
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