Detailed job description and main responsibilities

To be part of the ASU Team responsible for the delivery of the safe, effective and efficient supply of aseptically prepared chemotherapy and other medicinal products in accordance with work instructions.

To prepare documentation to expedite supply of ready-made aseptically prepared products.

To accurately dispense outsourced parenteral chemotherapy treatment, ensuring product is fit for purpose and the batch number and expiry dates are recorded accurately.

To dispense oral chemotherapy and supportive medicines on electronic prescriptions from the Oncology and Haematology department, according to specific drug requirements.

To ensure materials are stored appropriately according to manufacturer’s requirements; to monitor expiry dates optimising drug usage. (Many chemotherapy drugs have short expiry dates and are high cost drugs).

To organise and maintain documentation and records, archiving according to legal requirements.

To report to Senior/Lead Aseptic staff any incidents and procedural deficiencies which require corrective and preventative actions.

To work with the Aseptic Technical Team to ensure all required chemotherapy is ordered and allocated to patients and the relevant databases updated to reflect correct patient treatment stage.

To work with the Aseptic Technical Team ordering patient-specific chemotherapy doses from external aseptic compounding companies, communicating and problem solving issues regarding dose changes and cancellations.

To be responsible for ordering and receipting chemotherapy doses for patients, allocating doses appropriately using the in-house ordering database and highlighting defective products all in accordance with the MHRA’s GDP.

To deliver checked and released patient specific chemotherapy to the Oncology day unit at start of day, relaying back to senior colleagues any queries from nursing staff regarding that day’s chemotherapy patient list.

To receive calls from the Primrose Oncology Unit, Haematology and Day Treatment Unit and ensure the smooth running of day to day activities e.g. updating the daily patient chemotherapy list and receiving blood results from nursing staff, responding to queries in an efficient manner, referring to a Pharmacist, Pharmacy Technician or relevant healthcare professional when necessary.

To update and maintain accurate patient details within the daily pharmacy aseptic diary management system against the oncology Clinic lists, reporting discrepancies.

To work with the Aseptic Technical Team and be responsible for compiling workload statistics and other management information, through data entry on the pharmacy computer systems.

To monitor expired stock and minimise wastage; to be part of the team that maintains the stock wastage database.

To be responsible for monitoring storage of parenteral nutrition held on Howard Ward maintaining records of used and wasted products and those for destruction. To be responsible for training other aseptic staff to cover this process.

To be responsible for the development of clear precise Work Instructions for processes and work undertaken and to support the development of other Aseptic Work Instructions.

To undertake training to NVQ Level 2 Pharmacy Service, if not already achieved.

To regularly attend and actively participate in discussions at Aseptic Services staff meetings.

To obtain GCP qualification and maintain Good Clinical Practice (GCP) and annual updates regarding Clinical Trials.

To accurately dispense clinical trial prescriptions to Pharmacy Aseptics standards after completing documented trial specific training for each trial after appropriate training and competency assessment/achievement of Pharmacy Aseptics dispensing standards.

To train and participate in statutory temperature monitoring of clinical trial drugs and all other drugs held for chemotherapy and haematology use.

To ensure the disposal and recycling of chemotherapy and other medicinal products is carried out in a safe and efficient manner within the Aseptics Unit in accordance with Health & Safety (H & S), COSHH regulations and departmental work instructions.

To participate in the training and induction of students, technicians and assistants when required to do so by the Senior Aseptics Co-Ordinator.

To co-ordinate First Aid training across the Pharmacy Department, to ensure sufficient qualified first-aiders are on hand to support staff and patients in this workplace where no nursing or medical staff are available.

To be part of the Health & Safety Team for Pharmacy and take part in Health & Safety assessments to ensure a safe environment for working.

To participate in dispensary late evenings, weekends and bank holidays on a rota.