Job summary
- Main area
- Finance - Procurement
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 193-7837351COR
- Employer
- Royal Berkshire NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Berkshire NHS Foundation Trust
- Town
- Reading
- Salary
- £31,049 - £37,796 per annum
- Salary period
- Yearly
- Closing
- 18/03/2026 23:59
Employer heading
Catalogue and Reporting Procurement Specialist
NHS AfC: Band 5
At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is “Working together to provide outstanding care for our community.”
Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ‘Good’ with inspectors reporting that we have made significant improvements. The Trust’s overall rating has also improved to ‘good’.
We are Compassionate in our thoughts, words and actions
We are Aspirational and have a true desire to be dynamic and to innovate
We are Resourceful and responsible in the way we work and live
We are Excellent in our development, fairness and sharing best practice
At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification. While we recognise that some applicants may use AI tools during the process, please be mindful that AI-generated responses can often lack the personal detail and relevance needed to demonstrate your suitability for the role. AI generated content is discouraged by the Trust and may diminish the candidates chances of success.
Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don’t you come and join us. We offer a range of learning and development for all employees may you be clinical or non-clinical.
Job overview
To manage the procurement catalogue and reporting processes to support the Procurement Team with their tactical and strategic activities.
Main duties of the job
To manage the procurement catalogue and reporting processes to support the Procurement Team with their tactical and strategic activities.
To support the administration and operation of core Finance and Procurement computer-based systems (Financial Systems)*
To control and manage the Product data in the Trusts Financial Systems.
To manage and maintain the Trusts online product catalogue.
Providing technical problem-solving support, to assist in the investigate enquiries from Trust users, as required.
To investigate and resolve price, carriage and invoice queries, liaising with Finance and Procurement team, updating the catalogue as required.
To provide data and analysis support to the Procurement team in areas such as: review and evaluate spend, savings and trends using the full range the Procurement applications
To provide and support both regular and ad-hoc reporting requirements.
Working for our organisation
Diversity makes us interesting… Inclusion is what will make us outstanding.
Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.
If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.
Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.
Detailed job description and main responsibilities
- Develop a good working knowledge of the Financial Systems including EFIN, this will include the system methodology, appropriate administrative procedures, an understanding of specialist Procurement terminology and process , as well as the wider context of how the roles integrates with the wider Finance Directorate and the Trust in general.
- Setup and maintain, the Trust core online product catalogue, apply changes where necessary in accordance with the documented procedures, ensuring the accuracy and integrity of all data inputted into the Financial Systems is maintained at all times. Accuracy of data entry is crucial for data integrity as information will be transferred to multiple systems and will be used for patient level costing.
- Update & maintain the catalogue item master data in the correct format from information provided from different sources and agreed with the Procurement team.
- Proactively work with others including the Trust’s Distribution, Accounts Payable, Procurement, End Users and Suppliers to support the prompt resolution of issues related to the catalogue.
- Perform data cleansing activities on all parts of the Financial Procurement Systems including close old orders, purging suppliers and items no longer required from master data.
- Provide reporting support to the Procurement team and the wider Trust using available Finance systems.
Person specification
Qualifications
Essential criteria
- Good general education GCSE (or equivalent) or above in Maths and English
- Experience working with Procurement and Finance Systems
Desirable criteria
- Graduate level qualification
- Detailed theoretical knowledge of Purchase to Pay system capabilities, acquired through formal training or equivalent experience
Experience
Essential criteria
- Administration and Procurement Experience
- Basic theoretical knowledge (or demonstrate a willingness to learn) of Procurement processes and practices and ERP system capabilities
Desirable criteria
- Catalogue and data analysis experience
- Detailed knowledge gained through practical experience of Procurement processes and systems
Application numbers
Candidates to be capped at 30 applications for each whole time equivalent position being recruited to.
Documents to download
Further details / informal visits contact
- Name
- Parminder Johal
- Job title
- Deputy Head of Procurement
- Email address
- [email protected]
- Telephone number
- 01183226529
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