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Job summary

Main area
Finance - Procurement
Grade
NHS AfC: Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
193-7837351COR
Employer
Royal Berkshire NHS Foundation Trust
Employer type
NHS
Site
Royal Berkshire NHS Foundation Trust
Town
Reading
Salary
£31,049 - £37,796 per annum
Salary period
Yearly
Closing
18/03/2026 23:59

Employer heading

Royal Berkshire NHS Foundation Trust logo

Catalogue and Reporting Procurement Specialist

NHS AfC: Band 5

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is “Working together to provide outstanding care for our community.”

Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ‘Good’ with inspectors reporting that we have made significant improvements.  The Trust’s overall rating has also improved to ‘good’.  

We are Compassionate in our thoughts, words and actions

We are Aspirational and have a true desire to be dynamic and to innovate

We are Resourceful and responsible in the way we work and live

We are Excellent in our development, fairness and sharing best practice

At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification. While we recognise that some applicants may use AI tools during the process, please be mindful that AI-generated responses can often lack the personal detail and relevance needed to demonstrate your suitability for the role. AI generated content is discouraged by the Trust and may diminish the candidates chances of success.

Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don’t you come and join us.  We offer a range of learning and development for all employees may you be clinical or non-clinical.  

Job overview

To manage the procurement catalogue and reporting processes to support the Procurement Team with their tactical and strategic activities.

Main duties of the job

To manage the procurement catalogue and reporting processes to support the Procurement Team with their tactical and strategic activities.

To support the administration and operation of core Finance and Procurement computer-based systems (Financial Systems)*

To control and manage the Product data in the Trusts Financial Systems.

To manage and maintain the Trusts online product catalogue.

Providing technical problem-solving support, to assist in the investigate enquiries from Trust users, as required.

To investigate and resolve price, carriage and invoice queries, liaising with Finance and Procurement team, updating the catalogue as required.

To provide data and analysis support to the Procurement team in areas such as: review and evaluate spend, savings and trends using the full range the Procurement applications

To provide and support both regular and ad-hoc reporting requirements.

Working for our organisation

Diversity makes us interesting… Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Detailed job description and main responsibilities

  1. Develop a good working knowledge of the Financial Systems including EFIN, this will include the system methodology, appropriate administrative procedures, an understanding of specialist Procurement terminology and process , as well as the wider context of how the roles integrates with the wider Finance Directorate and the Trust in general. 
  2. Setup and maintain, the Trust core online product catalogue, apply changes where necessary in accordance with the documented procedures, ensuring the accuracy and integrity of all data inputted into the Financial Systems is maintained at all times. Accuracy of data entry is crucial for data integrity as information will be transferred to multiple systems and will be used for patient level costing.
  3. Update & maintain the catalogue item master data in the correct format from information provided from different sources and agreed with the Procurement team.
  4. Proactively work with others including the Trust’s Distribution, Accounts Payable, Procurement, End Users and Suppliers to support the prompt resolution of issues related to the catalogue.
  5. Perform data cleansing activities on all parts of the Financial Procurement Systems including close old orders, purging suppliers and items no longer required from master data.
  6. Provide reporting support to the Procurement team and the wider Trust using available Finance systems.

Person specification

Qualifications

Essential criteria
  • Good general education GCSE (or equivalent) or above in Maths and English
  • Experience working with Procurement and Finance Systems
Desirable criteria
  • Graduate level qualification
  • Detailed theoretical knowledge of Purchase to Pay system capabilities, acquired through formal training or equivalent experience

Experience

Essential criteria
  • Administration and Procurement Experience
  • Basic theoretical knowledge (or demonstrate a willingness to learn) of Procurement processes and practices and ERP system capabilities
Desirable criteria
  • Catalogue and data analysis experience
  • Detailed knowledge gained through practical experience of Procurement processes and systems

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Florence Nightingale FoundationNational Preceptorship for Nursing Quality Mark 2024

Application numbers

This vacancy may close early due to the application cap imposed.
Candidates to be capped at 30 applications for each whole time equivalent position being recruited to.

Documents to download

Apply online now

Further details / informal visits contact

Name
Parminder Johal
Job title
Deputy Head of Procurement
Email address
[email protected]
Telephone number
01183226529
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