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Job summary

Main area
Legal Services
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
Part time - 18.75 hours per week
Job ref
193-7717272COR
Employer
Royal Berkshire NHS Foundation Trust
Employer type
NHS
Site
Princes House, Royal Berkshire Hospital
Town
Reading
Salary
£24,465 pa pro rata
Salary period
Yearly
Closing
29/01/2026 23:59

Employer heading

Royal Berkshire NHS Foundation Trust logo

Legal Records Assistant

NHS AfC: Band 2

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is “Working together to provide outstanding care for our community.”

Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ‘Good’ with inspectors reporting that we have made significant improvements.  The Trust’s overall rating has also improved to ‘good’.  

We are Compassionate in our thoughts, words and actions

We are Aspirational and have a true desire to be dynamic and to innovate

We are Resourceful and responsible in the way we work and live

We are Excellent in our development, fairness and sharing best practice

At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification. While we recognise that some applicants may use AI tools during the process, please be mindful that AI-generated responses can often lack the personal detail and relevance needed to demonstrate your suitability for the role. AI generated content is discouraged by the Trust and may diminish the candidates chances of success.

Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don’t you come and join us.  We offer a range of learning and development for all employees may you be clinical or non-clinical.  

Job overview

The primary role of the Legal Records Assistant requires the professional responsibility to ensuring all services are completed in a timely and accurate manner, meeting the requirements as set out in the Data Protection 1998 and General Data Protection Regulation (GDPR).

The Legal Records Assistant is responsible for providing a high standard of records management services to the Royal Berkshire Hospital and satellite locations.

 

Working within the criteria of Trust Policy, the Legal Records Assistant will provide primary records management services, ensuring that all requested Health Records are located, retrieved and delivered to the requestor (clinic ward or admin area) within the departmental service level agreement (SLA)

Main duties of the job

The role holder specifically assigned to the legal services department, will be responsible for ensuring their daily allocation of requests are managed accordingly.

 The role holder will be part of the legal services team. The legal administrator will ensure daily allocation of record requests, together with record transfers and the return of spent records to the Records Library is completed.

 

As part of the wider team, the role holder will provide assistance (and will be provided assistance) should there be an unequal allocation of record requests or heavy workloads within their own, or other team members’ areas of responsibility. This change in work allocation will be coordinated by the legal administrator; however in their absence, the role holder will be responsible to work fairly within their team to achieve the departmental SLA

Working for our organisation

Diversity makes us interesting… Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Detailed job description and main responsibilities

The role holder should ideally be educated to GCSE level or have relevant work experience within an Admin or records management environment.

 In addition to the generic Health Records staff Mandatory Training requirements, the role holder is required to undertake relevant training pursuant to the requirements of the role and responsibilities and to deliver the service in a compliant manner to the regulations as set out in DP98 and GDPR.

The role holder will have demonstrable skills in the following areas;

·         Good communication skills, both verbal and written

·         High level of integrity and commitment to complete tasks to strict deadlines and to a high degree of accuracy

·         Self-disciplined and self-motivated

·         Work on their own initiative and make positive and timely work-based decisions

·         Work within a team with a positive attitude to meeting departmental goals and its wider objectives

·         Good organisational skills

·         A positive, flexible, can-do approach to the changing demands of the service, introduction of new technologies, services and processes.

·         Develop positive and professional relationships with our customers to provide collaborative working across all workgroups

·         Have a positive and proactive approach to personal development

·         Actively work as a part of modernisation programme to help redesign processes to support the implementation of the Digital Hospital Strategy.

·         Work to develop own knowledge of all tasks completed within the Health Records department and those associated within the Trust.

 

Person specification

Essential

Essential criteria
  • Experience of processing records

Essential

Essential criteria
  • Experience of administrative / record keeping / data analysis
  • Working within a team
Desirable criteria
  • Working within an in house (legal) team
  • Customer experience

Essential

Essential criteria
  • Example of team working
  • Example of data inputting
Desirable criteria
  • Minimum of 5 GCSE
  • Legal work experience

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Florence Nightingale FoundationNational Preceptorship for Nursing Quality Mark 2024

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Candidates to be capped at 25 applications per 1WTE position to be recruited

Documents to download

Apply online now

Further details / informal visits contact

Name
Sabah Minhas
Job title
Head of Legal Services
Email address
[email protected]
Telephone number
07920540391
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