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Job summary

Main area
ASD/ADHD Administration
Grade
Band 3
Contract
Permanent
Hours
  • Part time
  • Flexible working
18.75 hours per week
Job ref
820-7407632-CF
Employer
Birmingham Community Healthcare NHS Foundation Trust
Employer type
NHS
Site
Castle Vale Primary Care Centre
Town
Birmingham
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
Today at 23:59

Employer heading

Birmingham Community Healthcare NHS Foundation Trust logo

Band 3 ADHD/ASD Administrator

Band 3

Job overview

This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Provision of a comprehensive secretarial and administrative service for the ADHD and ASD Service. Liaising with Parents/Carers for Prescription and Medical Review requests. To work collaboratively with other admin team members.  All patient records on RIO to be maintained and updated accurately. Help support the setup of appropriate clinics and distribution of work to the ADHD Nurses.  Formatting and distributing ASD/ADHD diagnostic reports for parents and schools. It is essential that the post holder should exercise initiative commensurate with the role and that confidentiality is maintained at all times. 

Providing day to day support to the Band 4 Administrator, ADHD Nurses, ASD Coordinators and Clinical Lead. 

Main duties of the job

Receive telephone calls from parents/carers and special schools requesting repeat prescriptions, ensuring the ADHD Nurse Specialist has relevant up-to-date notes to write up the prescription and follow the identified local procedures. 

Responding to all emails through the generic ADHD or ASD email (net) account and taking appropriate action as required. 

Making and receiving telephone calls, both internally and externally, ensuring all messages are taken and relayed accurately to the appropriate member of the Team.  Using own judgement to resolve problems arising.

Dealing appropriately with frustrated/angry parents/carers that are still waiting to be seen by the service. Signposting parents/carers where they can seek further support and give suitable nonclinical advice.

Help investigate and resolve any potential complaints that arise with PALS.

Working for our organisation

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.

Detailed job description and main responsibilities

For further details on the main responsibilities, please see the attached job description and person specification.

Person specification

Qualifications

Essential criteria
  • 5 or more GCSE/O levels to include English and Maths or equivalent
  • ‘A’ Level/BTEC Diploma/NVQ3 Business Administration/Customer Service or equivalent
  • Advanced keyboard skills/RSAIII or OCR equivalent/Advanced ECDL
Desirable criteria
  • Or equivalent demonstrable experience.
  • Certificate in Medical Terminology Level 2 or Level 3

Experience

Essential criteria
  • General Secretarial experience.
Desirable criteria
  • Experience in a clinical setting.
  • Experience of working within a team
  • Experience of using an audio transcription system, preferably digital dictation.

Skills/Knowledge

Essential criteria
  • Knowledge of Microsoft and database software packages
  • A knowledge of Medical Terminology
  • Internet – email
  • Office procedures
  • Filing systems
  • Ability to take notes at meetings
  • Ability to supervise temporary and junior members of staff

Personal Qualities

Essential criteria
  • Must be able to observe confidentiality at all times.

Other Job Requirements

Essential criteria
  • To act responsibly and professionally at all times
  • Ability to travel between bases as required.

Employer certification / accreditation badges

Veteran AwareApprenticeships logoNo smoking policyDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Disability confident employerStep into health

Application numbers

***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***

Documents to download

Apply online now

Further details / informal visits contact

Name
Babatunde AJIMOKUNOL
Job title
Patient Pathway Coordinator
Email address
[email protected]
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