Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent: shifts monday to friday between 0800-1800
- Hours
- Full time
- Compressed hours
- Job ref
- 820-7587154-COM
- Employer
- Birmingham Community Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Moseley Hall Hospital
- Town
- Birmingham
- Salary
- £24,937 - £26,598 Per annum
- Salary period
- Yearly
- Closing
- 08/12/2025 08:00
Employer heading
Band 3 Locality Hub Administrator
Band 3
Job overview
***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***
To provide an administrative service to the Central Locality HUB, ensuring that administrative systems and procedures are carried out in an efficient manner and day-to-day issues are managed proactively. They will provide a professional and competent service by answering the HUB telephone line, managing calls, taking details, and passing them to clinical members of staff where appropriate. The role requires the post holder to meet deadlines, achieve results and work using their own initiative.
Main duties of the job
1. To provide comprehensive administrative support to the Hub Team including typing of letters, notes of meetings and other documentation for dissemination.
2. To organise and prioritise own workload and work without supervision in line with processes and SOPs.
3. Implement and maintain central filing systems for patient and staff records.
4. Ensure archiving of patient and staff records in line with trust policies and procedures.
5. Undertake general administration duties including photocopying, sharing of information, replenishing documentation and supplies as required by the Hub.
6. Respond to both clinical and non-clinical enquires from patients, relatives and wider MDT working closely with the Hub and signpost to appropriate clinicians and other services as required.
7. To undertake other duties commensurate with this grade of post in agreement with the relevant line manager.
Working for our organisation
IMPORTANT
- Please ensure you check your TRAC account regularly as this is how we will communicate with you during the shortlisting and selection process.
- Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including BUSINESS EMAIL ADDRESS, telephone contact details and postal address
Be Part of Our Team...
Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for better care and healthier communities, we want to hear from you.
Detailed job description and main responsibilities
To provide high quality professional administrative support to the Hub.
To support the Team Manager and the Hub Team to implement efficient office systems and procedures. The post holder is required to communicate effectively and courteously with a range of internal and external people ensuring high standards of customer service is met at all times.
Person specification
Essential
Essential criteria
- GCSE English and Maths or equivalent
- • Relevant office/admin experience
- • Good working knowledge of Microsoft Office
- • Demonstrate an ability to prioritise a workload and
- • Ability to use initiative to resolve basic problems
- • Excellent interpersonal communication skills
- • Commitment to effective team working
- • Ability to work as part of a team
- • Ability to be flexible with approach to work
Desirable criteria
- NVQ 3 in Business Administration or equivalent experience
- • Demonstrate a high level of accuracy
- • Knowledge of the patient Record systems
- • Proficient in Microsoft Office functions.
Desirable
Desirable criteria
- • Good telephone manner
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Samantha Tullett
- Job title
- Central HUB Group Manager
- Email address
- [email protected]
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