Job summary
- Main area
- Neurology
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (No)
- Job ref
- 284-26-7598657-DSNH
- Employer
- Birmingham Women's and Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Birmingham Children's Hospital
- Town
- Birmingham
- Salary
- £31,049 - £37,796 per annum
- Salary period
- Yearly
- Closing
- 10/02/2026 23:59
Employer heading
Children’s Epilepsy Surgery Service (CESS) Coordinator
NHS AfC: Band 5
Flexible working arrangements may be considered and discussions with the recruiting manager regarding this are encouraged.
Job overview
The Children’s Epilepsy Surgery Service (CESS) Coordinator will be responsible for the coordination and smooth running of the CESS pathway for children referred to Birmingham Children’s Hospital.
This role supports the multidisciplinary epilepsy surgery team by coordinating referrals, investigations, outpatient appointments, admissions, and multidisciplinary team (MDT) meetings.
The post holder will act as a key point of contact for families, referring professionals, and internal departments, ensuring that every stage of the epilepsy surgery pathway — from referral to discharge — is delivered efficiently and compassionately.
Close liaison with the Epilepsy Clinical Nurse Specialists, Consultants, Neurosurgery, and other internal and external stakeholders will be central to the role.
Main duties of the job
The Co-ordinator for the Children's Epilepsy Surgery Service (CESS) will be responsible for the co-ordination from enrolment to discharge of patients on the CESS programme as part of a team of Epilepsy Service.
This would involve the co-ordination of admissions, outpatient appointments, investigations, and multidisciplinary meetings. Liaison with medical staff, other departments and other hospitals is essential. The post holder will be one of the main points of contact for referring professionals and families. Data input on the local CESS tracker system and updating the information is essential for data outcomes. The post holder will work very closely with the lead epilepsy surgery clinicians and nurses when co-ordinating and liaising with professionals and families
As a Service Coordinator you should have excellent written and verbal communication; strong administrative and organizational skills, diary management, and minute taking. You should be able to demonstrate that you are a team player but can work independently with minimal supervision. High proficiency in MS Excel is necessary in this role.
Working for our organisation
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person specification
Qualifications
Essential criteria
- Education to GCSE level with Maths/English language / NVQ Level 3 or equivalent experience
- Evidence of ongoing professional development
Desirable criteria
- AMSPAR or equivalent medical administration qualification
Experience & Knowledge
Essential criteria
- Proven administrative experience within a healthcare or clinical setting
- Experience coordinating complex patient pathways or clinical services
- Experience using hospital information systems and Microsoft Office (Word, Excel, Outlook)
- Experience using hospital information systems and Microsoft Office (Word, Excel, Outlook)
Desirable criteria
- Knowledge of neurology, neurosurgery or related specialty terminology
- Knowledge of neurology, neurosurgery or related specialty terminology
- Experience of patient or family contact in a healthcare setting
Skills & Abilities
Essential criteria
- Excellent written and verbal communication skills
- Strong organisational and time-management skills
- High accuracy and attention to detail under pressure
- Ability to prioritise and manage multiple tasks and deadlines
- Strong interpersonal skills with empathy and emotional intelligence
- Ability to work independently and as part of a team
- Understanding of data protection and confidentiality requirements
- Competence with Microsoft Outlook, Word and Excel
Values and Behaviours
Essential criteria
- Demonstrates Trust values of being Ambitious, Brave, and Compassionate
- Experience of working in and contributing to an inclusive and diverse workplace culture
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Vicki Hill
- Job title
- Service Manager
- Email address
- [email protected]
- Telephone number
- 0121 333 8095
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