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Detailed job description and main responsibilities

• Support Head of Local Delivery in the daily maintenance, accuracy and integrity of the Trust’s IMS system.
• Working closely with and under the supervision of the Head of Local Delivery and NHS Supply Chain colleagues to work collaboratively with Trust stakeholders to manage the development and maintenance of catalogues to support the IMS deployment.
• Support the Head of Local Delivery with all process and business documentation for the IMS solution.
• Responsible for the accuracy and integrity of the Trust’s IMS data, liaising with suppliers and customers as required.
• Take an active role in the IMS deployment project, managing key project tasks.
• Support departments relevant to the IMS with actions required for deployment, including stock checking, system training and post-implementation support.
• Conduct materials management duties for areas as needed, utilising the IMS technology to check stock levels and re-order goods.
• Put away stock into store rooms as required, ensuring the Trust’s standardised ward stock process is followed.
• Engagement of stakeholders such as NHS Supply Chain and the IMS supplier to optimise the project delivery.
• Work to the Scan4Safety Systems Manager, providing them with support as needed in the effective management of the IMS programme.
• Use of e mail, electronic diaries, internet/intranet, word processing, copy typing, creating databases, spreadsheets and PowerPoint presentations.
• Create and maintain user roles & responsibilities including catalogue and IMS access.
• Develop and maintain administrative systems to ensure project deadlines are adhered to.
• Administer system menus, static data and manage background processes within the IMS.
• Ensure effective communication with Iproc department in order to maximise catalogue usage and IMS stock profiles.
• Provide cover for IProc roles as required based on annual or other leave.
• Update HTE and Supplier electronic catalogues as needed to ensure correct IMS data.
• Identify spend that would be optimised in IMS system management and address this with end users.
• Assist users with application issues and maintain a issues log where these are escalated to the IMS system supplier.
• The post holder will support the Scan4Safety Systems Manager to work in collaboration with the IMS Steering Group to report and present the Trust’s overall performance with regards to IMS deployment.
• Delivery of training targeted to IMS users to meet individual and department requirements.
• Training other Trust users where work activity may overlap with the use of the IMS system.
• Support training on the deployment of Scan4Safety methodology at the relevant stage of the project.
• Provide post-implementation support in the effective use of the system.
• Support the establishment of baseline stock profiles for areas due to have IMS implementation.
• Support the monitoring of stock performance within relevant areas, tracking stock benefits.
• Supporting clinical areas as needed with tasks related to the IMS system and effective stock management within their areas.
• Ensure effective administrative functions (eg. running reports, etc).
• Testing of enhancements and changes to the system
• Assistance and support with the implementation of new developments within the IMS system.