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Job summary

Main area
Digital Services
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
407-CORP-7987775
Employer
Walsall Healthcare NHS Trust
Employer type
NHS
Site
Manor
Town
Walsall
Salary
£25,760 - £27,476 pa
Salary period
Yearly
Closing
29/06/2026 23:59

Employer heading

Walsall Healthcare NHS Trust logo

Logistics Administrator

NHS AfC: Band 3

Walsall Manor Hospital is a busy district general hospital offering compete range of acute services. The Trust primarily serves the immediate population of Walsall with some patients requiring more specialised treatment at other, neighbouring Trusts. The Trust continues to invest in its facilities and services, supporting high-quality care for the communities it serves.

 

This role offers the opportunity to work within our integrated care model, contributing to high-quality services that help people remain independent in their own homes and communities.

 

We are committed to investing in our workforce and creating an environment where colleagues can learn, contribute and develop. Our new Urgent Emergency Care Centre, opened in March 2023, demonstrates our ongoing investment in facilities and services.

 

As an employee, you’ll benefit from an attractive salary and comprehensive benefits package (detailed in Employer Description above), plus access to NHS pension arrangements and staff accommodation where available.

 

Walsall Healthcare NHS Trust is proud to be part of the Armed Forces Covenant, currently holding the Bronze Award, underlining our commitment to supporting the Armed Forces Community.

 

RESPECT    COMPASSION    TEAMWORK    PROFESSIONALISM

Job overview

Manage and support the purchasing and ordering process of all IT Equipment for the services supported by the IT Services division.

Produce and monitor non-catalogue requests forms for all items of IT Equipment, following standard financial instructions.

Monitor and process procurements following receipt of completed Information / Communication / Technical request forms.

Main duties of the job

IT is now seen as Business Critical to all functions of the Walsall Health Economy. The post holder will be responsible to ensure all equipment is fit for purpose by utilising the IT Catalogue and equipment supplied in a timely and cost effective manner.

Manage and support the purchasing and ordering process of all IT Equipment for the services supported by the IT Services division.

Produce and monitor non-catalogue requests forms for all items of IT Equipment, following standard financial instructions.

Monitor and process procurement following receipt of completed Information / Communication / Technical request forms.

 

Monitor and process internal department requests for equipment and services.

 

Keep all relevant records and documents to comply with Audit requirements

Working for our organisation

Walsall Healthcare NHS Trust is an integrated Trust and the only provider of NHS acute care in Walsall, serving a population of 284,300. It provides inpatient and outpatient services at the Manor Hospital as well as a wide range of services in the community. Walsall Manor houses the full range of district general hospital services under one roof. The £170 million development was completed in 2010, and ongoing upgrades ensure the Trust now has state-of-the-art facilities, including a Critical Care Unit, Neonatal Unit, Obstetric Theatre, and Integrated Assessment Unit. A new Urgent and Emergency Care Centre, opened in March 2023, has significantly improved emergency care facilities and capacity, providing almost 5,000 square metres of additional clinical space.

Detailed job description and main responsibilities

Main Responsibilities

§  Liaise with all the organisations comprising the Walsall Health economy with regard to specific IT equipment requirements.

 

§  Liaise with engineers and end users both clinical and non-clinical on their specific requirements and where necessary seek advice on technical IT solutions from the IT Field Support Manager.         

 

§  Liaise with Suppliers to source equipment to obtain value for money products.

 

§  Liaise with Finance and Supplies with regards to queries and disputes.

 

§  Liaise with Audit Personnel as and when required.

 

§  Liaise with Suppliers with regard to faulty goods supplied or warranty claims.

 

§  On receipt of an IT equipment or service request by phone, email or letter ensure Customer has the appropriate information to raise a request within the e-procurement system and log as appropriate in IT Stores systems.

 

§  On receipt of a completed requisition (Information/Communication/Technical) or an internal Informatics request, check Financial details are correctly authorised and requirements are clear. If not either return to Procurement or requester to amend.

 

§  On receipt of an authorised requisition forward to the Service Operations Manager for technical signoff, pass to Procurement to raise an order and record on the IT Stores systems.

 

§  Monitor the supply and delivery activities ensuring all necessary paperwork is complete and records kept complying with audit requirements at the Procurement stage.

 

§  Maintain orders by recording details using division information system and update as appropriate.

 

§  Maintain workload using Helpdesk system to track requests for quotes, requisitions, non-catalogue request, site surveys and on-going projects.

 

§  File all relevant documentation for a period required by Financial Audit or internal processes.

 

§  Produce and maintain documentation for ordering and maintaining accurate records utilising:

 

                                           Requisitions/Orders

                                           SBS (Finance System)

                                           ICT Forms

                                           Prisym (Warehouse System)

                                           Helpdesk

                                          

§  To answer all enquiries regarding the procurement and purchasing of IT and Telecommunications equipment.

 

Any other task or duties requested by the Service Operations Manager

Person specification

Qualifications

Desirable criteria
  • Standard GCSE

Knowledge and Experience

Essential criteria
  • Knowledge of Computing and related equipment
Desirable criteria
  • Understanding of Logistics function in a Digital environment
  • Understanding of spreadsheets
  • Understanding of ordering process

Key Competencies

Essential criteria
  • Ability to work under pressure
  • Ability to communicate with colleagues and 3rd parties
  • Customer Care skills
  • Ability to work to deadlines

Skills and Aptitudes

Essential criteria
  • Knowledge of Computing and related equipment
  • Understanding of Logistics function in a Digital environment
Desirable criteria
  • Proven aptitude for problem solving.
  • Effective organisational skills e.g. Moves of users and data

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleMindful employer.  Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Armed Forces Covenant Bronze AwardArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Craig Cox
Job title
Service Operations Manager
Email address
[email protected]
Telephone number
01922602042
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