Job summary
- Main area
- Facilities
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday 09:00 17:00)
- Job ref
- 339-FD9881-CCC-A
- Employer
- North Bristol NHS Trust
- Employer type
- NHS
- Site
- Southmead Hospital
- Town
- Bristol
- Salary
- £24,937 - £26,598 per annum (FTE) or pro-rata for part time roles
- Salary period
- Yearly
- Closing
- 27/10/2025 23:59
Employer heading
Transport Scheduler
Band 3
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Job overview
We are seeking a highly organised and detail-oriented Patient Transport Scheduler
To work as part of the Patient Transport Team responsible for providing a comprehensive Patient Transport Service in the hospital environment. This will involve carrying out the following Facilities Management functions:
- Dealing with all transport matters (patient and non-patient) on behalf of the Trust
- Managing and co ordinating all requests for patient transport from Trust departments and managing in –house resources and/or providers of transport services to carry out these requests
- Non Emergency Patient Transport Services (NEPTS)discharge/transfer ambulances
- Planning next day bookings and allocating to Non Emergency Patient Transport Services (NEPTS) Ambulances
- Responsible for resolving customer disputes and resource conflicts quickly
- Deciding on the most cost-effective method of executing transport requests whilst maintaining service levels and patient comfort and safety
Main duties of the job
- To respond to call from Trust departments requesting transport for movement of patients and packages
- Co-ordinate activities with third party transport providers
- To adjust transport plans constantly to balance the needs of patient care/ resources available
- To assist clinical staff when planning discharge to ensure patients’ needs are met and that transport plans formulated meet these needs
- To ensure suitable transport is sourced to avoid Patient breeches
- To take decisions regarding the most cost-effective way of executing transport requests based on a range of cost and service options
- To use judgement to assess priority for each request
- To deal with all members to Trust departments in a courteous and efficient manner
- To control transport providers, both in-house and external, in a professional and efficient a manner
- To ensure all transport movements are recorded and allocated correctly on the daily schedule
- To carry out daily procedures to maintain the scheduling system (backing –up, initiating reports etc)
Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Detailed job description and main responsibilities
- To instruct transport providers in a timely fashion in order to meet the service requirements of the patient/ departments
- To attend statutory and mandatory training courses as and when required
- To alert the scheduling supervisor of any problems relating to service and performance of the department
- Identify and communicate service improvement
- To ensure all paper records are kept up to date.
- Sitting in restricted position in front of VDU for long periods
Mental effort
- High levels of concentration over most of the working day dealing with a wide roage of requests for transport
- To maintain a professional and courteous service throughout the working day when dealing with customers/patients/ Trust staff
- Handle complex clinical information
- Changing transport planning on a daily basis to meet the needs of patient discharge
Emotional effort
- Occasionally having to deal with irate customers/patients/drivers
Working conditions
- Using VDU for most of the working day
- Primarily based at one logistics centre, although the post holder may be required to work at other location as and when the needs of the service determine
- Flexibility to work non-standard hours
- Ability to work using own initiative without close supervision
Person specification
Skills
Essential criteria
- Good Geographical Knowledge of Bristol and the surrounding areas
Experience
Essential criteria
- Ambulance Dispatch/Planning experience
Skills
Essential criteria
- Excellent communication skills
Skills
Essential criteria
- Ability to deal with problems and put in place satisfactory solutions
Skills
Essential criteria
- Ability to pass and receive information in such a way that it can be clearly and readily understood
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Trudi Meredith
- Job title
- Patient Transport Duty Manager
- Email address
- [email protected]
- Telephone number
- 07565630335
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