Job summary
Employer heading
Rota Co-ordinator Hub Manager
Band 5
As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.
Click on this link to find out about our values https://www.uhbw.nhs.uk/p/about-us/our-trust-values
Job overview
We are looking for an experienced Rota Co-ordinator to lead and manage a Band 4 Rota Co-ordinator in Surgery Division.
The role involves providing comprehensive administrative support and leadership for the production and running of rotas for junior medical staff, ensuring rotas are completed, updated and publicised in line with required timescales, highlighting any requirements for locum cover in a timely manner. You will be responsible for producing data and reporting on the effectiveness of the rotas, ensuring all absence is recorded accurately and in a timely manner. Alongside these responsibilities, you will manage a Rota Co-ordinator working across
Main duties of the job
Provide line management and leadership to the a Band 4 Rota Co-ordinator
To oversee the production and maintenance of junior doctor on call rotas for the Division of Surgery, ensuring that they are compliant with EWTD and New Deal regulations and that they are equitable for all staff.
To oversee the design, production and monitoring of new medical rota templates, when required, ensuring compliance with EWTD, New Deal regulations and bandings.
To oversee an annual review, with Medical HR, of all medical rotas to ensure continued compliance with EWTD and New Deal regulations
Working for our organisation
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.
Detailed job description and main responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person specification
Knowledge and Experience
Essential criteria
- Experience of managing rotas and resolving rota issues
- Proven ability of working in a team environment and delivering team objectives
- Experience of management of other team members of staff, including day to day delegation of work
- Evidence of working under pressure to tight deadlines whilst prioritising workload (E) • Ability to manage own workload
- Knowledge of medical and dental terms and conditions of service, including Understanding of monitoring process for doctors in training
- Experience of using rota software
Desirable criteria
- Experience of HR practices
- Knowledge of New Deal and European Working Time Directive working time regulations
- Knowledge of rota re-banding process
- Experience and knowledge of monitoring of junior doctors hours
- Experience of rota design to maximise efficiency
Skills and Abilities
Essential criteria
- Excellent written/verbal communication and numeracy skills
- Ability to develop productive working relationships
- Excellent IT skills with experience of all Microsoft packages, especially Excel
- Strong organisational skills
- Ability to work as a team and supervise others
- Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
- Flexible approach and responsive to change
- Strong negotiation and influencing skills
Qualifications and Training
Essential criteria
- Educated to degree level or equivalent experience
Desirable criteria
- Line Management qualification/ experience
Aptitudes
Essential criteria
- Ability to communicate and develop productive working relationships with all levels of organisation
- Excellent organisational skills with ability to prioritise and manage own workload and workload of others within a team
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Joanne Hayes
- Job title
- AGM
- Email address
- [email protected]
List jobs with University Hospitals Bristol and Weston NHS Foundation Trust in Administrative Services or all sectors