Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Fixed term: 23 months (Secondment for internal)
- Hours
- Part time
- Job share
- Flexible working
- Job ref
- 434-SCS7815917-A
- Employer
- Buckinghamshire Healthcare NHS Trust
- Employer type
- NHS
- Site
- Stoke Mandeville Hospital
- Town
- Aylesbury
- Salary
- £28,392 - £31,157 per annum (pro rata for part time)
- Salary period
- Yearly
- Closing
- 02/08/2026 23:59
Employer heading
Senior Pharmacy Administrator - Cancer & Aseptics
Band 4
Be part of our BHT family
Buckinghamshire Healthcare NHS Trust (BHT) is an integrated provider of acute hospital and community services for people living in Buckinghamshire and the surrounding area.
We care for over half a million patients every year:
- Provide specialist spinal services at our world renowned National Spinal Injuries Centre at Stoke Mandeville Hospital, the birthplace of the Paralympics
- Nationally recognised for urology and skin cancer services
- Regional specialist centre for burns, plastic surgery, dermatology, stroke and cardiac services
- Deliver community services in health centres, schools, patients’ own homes, community hospitals and community hubs.
More than 6,500 people from different nations, cultures and backgrounds work for us.
We would be happy to discuss possible flexible working options. We strive to be a family friendly, inclusive employer.
If you require any assistance in making this application, please contact [email protected] or phone 01494 734868.
We pride ourselves in being a great place to work and invite you to join our BHT family.
Job overview
Are you an organised and proactive professional with advanced IT skills?
Join Buckinghamshire Healthcare NHS Trust as a Senior Pharmacy Administrator - Cancer & Aseptics!
You'll coordinate key administrative processes, support meetings, manage data systems, and contribute to the smooth operation of our Pharmacy Department. This role is perfect for someone who thrives in a fast-paced environment and is committed to excellence.
Main duties of the job
- Manage daily administration for the Cancer & Aseptics team within the Pharmacy Department, including building our workload planners, supporting scheduling, procurement and maintaining data systems.
- Support recruitment and onboarding.
- Organise meetings, prepare agendas, take minutes, and ensure follow-up actions are completed.
- Produce reports, support projects, and act as main point of contact for external enquiries.
- Maintain office supplies and ensure health and safety compliance.
- Work independently with advanced IT skills, ensuring adherence to confidentiality and data protection policies.
Working for our organisation
Listen to why colleagues think we are a great place to work! - BHT - A great place to work (buckshealthcare.nhs.uk)
What does Buckinghamshire Healthcare NHS Trust offer you?
- As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
- We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.
- We provide a range of health and wellbeing services to promote a healthy, happy workforce.
Why work for us?
- We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
- As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
- Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.
- A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.
What do we stand for?
- Our vision is to provide outstanding care, support healthy communities and be a great place to work.
- Our mission is to provide personal and compassionate care every time.
- Our care values are collaborate, aspire, respect and enable.
Detailed job description and main responsibilities
For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.
If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.
If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [email protected] quoting the vacancy reference number.
Person specification
Education, Qualification & Training
Essential criteria
- Good standard of general education to GCSE level or equivalent, including Maths and English Language
- A Level/NVQ Level 3 in Administration or equivalent experience
Desirable criteria
- European Computer Driving Licence (ECDL) or Computer Literacy and Information Technology (CLAIT) or equivalent
Experience
Essential criteria
- Knowledge and proficiency in use of relevant software packages including Excel, Word and Outlook.
- Knowledge and proficiency in using online ordering, requisitioning and finance systems (e.g. eProc.)
- Experience of working in a busy administrative environment, delivering a full range of administrative procedures.
- Ability to plan, prioritise and organise a number of activities and continually reprioritise to meet tight, conflicting and often changing deadlines. Work well independently as well as part of a Team.
- Ability to produce documentation to a high standard.
- Experience in minute taking and agenda setting.
Skills, Abilities & Knowledge
Essential criteria
- Ability to communicate with all levels of NHS staff either verbally or in writing (letter or e-mail) in a sensitive and polite manner.
- Ability to organise and prioritise workload.
- Skilled in the ability to use Microsoft software to a high level.
- High motivation to be able to work unsupervised as well as ability to take instruction.
- Ability to professionally engage with a range of people, both internal and external to the organisation.
- Thorough understanding of confidentiality and security of information.
- Confident and resilient and able to deal with conflict.
- To be able to demonstrate effective problem-solving abilities and independence.
Special Circumstances
Essential criteria
- May be required to work cross-site or attend external training.
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Holly Taylor
- Job title
- Principal Pharmacist Aseptic Services
- Email address
- [email protected]
- Telephone number
- 01296316383
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