Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent: Full time - part time would be considered
- Hours
- Full time
- Part time
- Flexible working
- Job ref
- 310-ASMH-7915994-A
- Employer
- Cambridgeshire and Peterborough NHS Foundation Trust
- Employer type
- NHS
- Site
- Newtown Centre
- Town
- Huntingdon
- Salary
- £25,760 - £27,476 per annum pro rata
- Salary period
- Yearly
- Closing
- 17/08/2026 23:59
Employer heading
Team Administrator
Band 3
Job overview
An exciting opportunity has arisen for an Administrator in our Social Care Team based in the Newtown Centre, Huntingdon.
The successful candidate will provide efficient, effective and timely administrative support for the Social Care Admin and Social Work Team Such support will include liaison with partner agencies and colleagues within the wider health and social care service, ensuring effective communication and administrative systems are maintained to a high standard.
Main duties of the job
To provide efficient, effective and timely administrative support for the Social Care Admin and Social Work Team.
Such support will include liaison with partner agencies and colleagues within the wider health and social care service and ensuring effective communication and administrative systems are maintained to a high standard.
Working for our organisation
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting and empowering them to lead fulfilling lives.
Our clinical teams deliver a wide range of NHS services across inpatient, primary care and community settings, including children’s, adult and older people’s mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, and research and development.
To achieve our goals, we recruit high calibre candidates who share our vision and values. As an equal opportunities’ employer, we welcome applications from all sections of the community, particularly underrepresented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
All appointments for new employees to CPFT are subject to the successful completion of a probationary period.
Please note we reserve the right to close adverts early should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all roles. If you apply for a post that does not attract sponsorship, your application will be withdrawn from the process.
For further information on CPFT, please visit our website at https://www.cpft.nhs.uk
Detailed job description and main responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
1. Undertake financial and general administrative tasks to support the service.
2. Responsible for processing of financial information on the Local Authority Systems and assisting in keeping accurate record of transactions. This includes the processing of invoices for provider.
3. To deal discretely and efficiently with telephone calls and to relay messages in an effective, courteous and professional manner, conveying a high level of customer care.
4. To liaise with service users, relatives/carers, General Practitioners, other Consultants and medical staff, Community Services and any other Agency in an efficient manner.
5. Ensure an accurate, confidential and effective service by maintaining up to date filing systems (paper and electronic) and security of information in accordance with the policies and procedures of the County Council/CPFT and relevant legislation.
6. Servicing meetings – arranging dates, venues, preparing papers and agenda and minute taking as appropriate.
7. To ensure that all correspondence is copied onto the Trust and Local Authority electronic records system in a timely manner.
8. To be aware that all work dealt with is of a highly confidential and sensitive nature and to comply with the requirements of the Caldicott Report, the Data Protection Act, Access to Health Records Act and subsequent legislation issued in relation to confidential data.
9. To ensure that all duties are carried out to the highest standard, and in accordance with current quality initiatives within the work area.
Person specification
Education and Qualifications
Essential criteria
- Educated to GCE/GCSE (A C grades),or equivalent.
- High standard of written English
Desirable criteria
- Educated to GCE/GCSE (A-C grade) in Maths/English
- NVQ Level 2 in Business Administration (or equivalent)
Experience
Essential criteria
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of working with the public.
- Experience in secretarial/administrative position.
Desirable criteria
- Secretarial/administrative experience in the NHS/Local Authority within clinical and/or corporate services.
- Organising, attending and taking minutes/notes at meetings
- Lived experience of mental health.
- Experience of working in a busy and demanding office environment/multi disciplinary team
Skills and Abilities
Essential criteria
- Excellent communication skills. An ability to adopt appropriately verbal, written and IT skills.
- Have a proactive and constructive approach to work with flexibility
- Ability to prioritise own workload, work to tight timescales and deal with interruptions
- Professional Attitude
Desirable criteria
- Good understanding of the NHS/Local Authority and the way it works.
- Ability to maintain reporting spreadsheets
Knowledge and Understanding
Essential criteria
- Clear understanding of respect and confidentiality and be able to challenge unacceptable behaviour.
- Clear understanding of Microsoft Outlook, Word, Excel.
Desirable criteria
- Previous experience of using bespoke IT system (Mosaic, SystmOne)
Other
Desirable criteria
- Ability to travel independently and in a timely manner across Cambridgeshire and Peterborough to meet strict deadlines.
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Tracey Green
- Job title
- Admin Lead
- Email address
- [email protected]
- Telephone number
- 07790978074
- Additional information
Please email in the first instance
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