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Job summary

Main area
UEC Division
Grade
Band 2
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week
Job ref
176-U-7643937-C
Employer
North West Anglia NHS Foundation Trust
Employer type
NHS
Site
Hinchingbrooke Hospital
Town
Huntingdon
Salary
£25,272 Pro rata per annum
Salary period
Yearly
Closing
23/04/2026 23:59

Employer heading

North West Anglia NHS Foundation Trust logo

ED Reception Clerical Officer - Hinchingbrooke Hospital

Band 2

Job overview

his is an exciting opportunity to join the NHS Urgent and Emergency Care Department, where no two days are the same.

You will be the first point of contact for patients and relatives arriving in what can often be a stressful and vulnerable time. Your role will be essential in creating a calm, supportive and professional environment, ensuring every patient receives a positive experience from the moment they arrive.

We are looking for someone who is organised, approachable and able to work efficiently under pressure, while maintaining high standards of accuracy and care.

Priority will be given to colleagues identified as at risk through the Trust’s redeployment process.

Please note that interviews will be held face to face.

Main duties of the job

  • Greet patients and relatives, acting as the first point of contact in the Emergency Department
  • Register patients accurately and efficiently on Trust IT systems
  • Update patient demographics and records
  • Answer telephone enquiries in a professional and timely manner
  • Book clinic appointments and ambulance arrivals
  • Support patients and relatives with enquiries and signposting
  • Maintain patient records, including scanning, filing and documentation management
  • Ensure discharge summaries are completed in a timely manner
  • Maintain a clean, organised and welcoming reception area
  • Assist with induction and training of new team members
  • Complete mandatory training as required

Working for our organisation

Working in Urgent and Emergency Care offers a unique opportunity to make a real difference to patients and families at critical moments. You will be part of a dedicated team committed to delivering safe, compassionate and high-quality care.

Detailed job description and main responsibilities

 

Working arrangements

You will:

  • Work under the direction of the Senior Clerical Officers and Administration Services Lead
  • Be part of a large and supportive administrative team
  • Provide administrative support across the department as required
  • Be flexible and reliable in meeting service needs

Person specification

Education and Qualifications

Essential criteria
  • Numerate and literate, with Maths and English to GCSE
Desirable criteria
  • IT qualification
  • NVQ level 2/3

Experience

Essential criteria
  • Comprehensive working knowledge of Microsoft Office, especially Outlook
  • Customer service experience
Desirable criteria
  • Previous experience in an acute or emergency health care clerical environment

Knowledge

Essential criteria
  • Good organisational and communication skills
  • Good working knowledge of Microsoft office
  • Proven customer service skills

Key Skills

Essential criteria
  • Good written and verbal communication skills sufficient to be able to effectively communicate with patients, the multi-disciplinary team and external agencies

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: GoldMindful employer.  Being positive about mental health.Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthDefence Employer Recognition Scheme (ERS) - GoldArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close earlier if it received a high number of applications and therefore we recommend that you complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Ant Wilson
Job title
Service Manager
Email address
[email protected]
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