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Job summary

Main area
Medical Secretary
Grade
Band 4
Contract
Permanent
Hours
Part time - 22.5 hours per week
Job ref
028-AC201-0825
Employer
Public Health Wales NHS Trust
Employer type
NHS
Site
South East Wales Breast Screening Centre
Town
Cardiff
Salary
£27,898 - £30,615 per annum pro rata
Salary period
Yearly
Closing
25/08/2025 23:59
Interview date
17/09/2025

Employer heading

Public Health Wales NHS Trust logo

Medical Secretary

Band 4

 

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Follow us on Facebook, LinkedIn, Twitter and Instagram

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

 


 

 

Job overview

To provide a first class, comprehensive secretarial service to a large team 
of local Consultant Medical Staff and to facilitate effective communication between medical teams at the South East Wales centre.

To actively participate in the planning and implementation of all reading and assessment clinics held at the South East Wales Breast Screening Centre in Cardiff. Providing non clinical advice and information over the telephone, in Welsh or English, to service user, their families or carers.

Main duties of the job

An opportunity has arisen for a highly motivated and experienced Medical Secretary. The post holder will be required to provide a comprehensive secretarial service to the local clinical team. Planning and supporting the assessment pathway, including processing assessment clinics, typing clinic letters, recording clinical data and creating electronic treatment referrals.

The successful candidate must be able to demonstrate a keen eye for detail, have excellent written and oral communication skills, accurate audio and copy typing skills, high level organisational skills.

Applications are invited from suitably qualified individuals to work within Breast Test Wales, Cardiff.

The full details of the role and person specification are attached.

Should you wish to discuss the post prior to application, please contact Linda Williams on 02920 787808 or via email on [email protected] 

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

We are Public Health Wales – the national public health agency in Wales. Our purpose is ‘Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations. 

Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales.  In a world facing complex health challenges, our work has never been so important. 

We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity.  We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.


To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria
  • RSA Word Processing Level 2 or equivalent
Desirable criteria
  • RSA Word Processing Level 3 or equivalent
  • AMSPAR Qualification

Experience

Essential criteria
  • Previous medical secretary experience
Desirable criteria
  • Experience of working within the NHS
  • Experience of working in a specialist breast unit.

Skills

Essential criteria
  • Excellent interpersonal and communication skills
  • Ability to prioritise work
  • Ability to work under pressure and to meet deadlines
  • Team player
  • Audio typing
Desirable criteria
  • Shorthand

Knowledge

Essential criteria
  • Knowledge of broad range of medical terminology
  • Knowledge of a range of IT packages e.g. Microsoft Office, Excel, Outlook, Access
Desirable criteria
  • Knowledge of breast screening
  • Knowledge of National Breast Screening System database

Personal Attributes

Essential criteria
  • Flexible approach to work
  • Motivated / Enthusiastic
  • Attention to detail

Employer certification / accreditation badges

Final Gold LevelDisability confident leaderStop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.Final Gold Level WelshRefugee Employment NetworkStep into healthHappy to Talk Flexible WorkingArmed Forces CovenantStonewall Top 100 Employers in 2023Employer pledge demonstrating a commitment to change how we think and act about mental healthCore principlesPrentisiaethau Apprenticeships

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Lynette Stinchcombe
Job title
Deputy Screening Centre Manger
Email address
[email protected]
Telephone number
02920 787809
Additional information

 

 

 

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