Job summary
- Main area
- Administrative
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 120-AC182-0625
- Employer
- Velindre Cancer Centre
- Employer type
- NHS
- Site
- Velindre Cancer Centre
- Town
- Cardiff
- Salary
- £24,433 - £26,060 per annum pro rata
- Salary period
- Yearly
- Closing
- 06/07/2025 23:59
Employer heading
Administrator
Band 3
Thank you for your interest in working for Velindre Cancer Centre (VCC), which is a committed equal opportunities employer. VCC welcomes applications from people who share our vision;
Velindre University NHS Trust will be recognised locally, nationally and internationally as a renowned organisation of excellence for patient and donor care, education and research.
our values;
- Caring
- Respectful
- Accountable
& who will complement our current experienced and specialist employees who are passionate about working in an organisation with the ambition to provide world class services & care to our patients.
VCC is an amazing place to work & develop your career. It is undertaking a 5 year transformation programme which will enable cancer services to meet the future needs of our patients across South East Wales. Not only will programme see VCC moving into a new purpose built cancer hospital, it will provide opportunities for patients to receive treatments closer to their homes. The infrastructure changes will offer our employees opportunities to work across a number of sites, in new and different ways, create development opportunities & increase flexible working practices.
VCC provides our employees with a favourable salary and reward / staff benefits & support package.
For more information on this vacancy please contact the recruiting manager, who will be pleased to discuss it with you.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
The Trust also reserves the right to close a vacancy early or withdraw an advertisement at any stage of the process, to enable internal staff requiring to be redeployed in suitable roles.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
The administrator role will carry out a range of administrative duties as required by the Velindre Oncology Academy (VOA)
· To act as the first point of contact for students and staff on behalf of the Velindre Oncology Academy
· To provide an efficient and high standard of data, information and administration support to the Velindre Oncology Academy (VOA)
· To assist the team with the provision of a comprehensive support, administration and reporting services as requested, and provide a proactive approach to supporting the team.
English and/or Welsh speakers are equally welcome to apply
Main duties of the job
To provide an efficient and effective clerical and administration support service to the Velindre Oncology Academy team in accordance with Velindre University NHS Trust policies and procedures.
To support and appropriately signpost VOA students upon initial contact to the Academy
To support the VOA team in the administrative requirements of the implementation plan and sustainability of the Academy
To act as a first point of contact for communication for VOA, including responding to queries in an efficient and timely manner and escalating to staff to respond as appropriate.
To provide an accurate and efficient administration service to the department, through the provision of the following: incoming/outgoing telephone calls, digital chat, emails, and ActionPoint service log
To utilise SharePoint and database systems to create and run reports to respond to organisational requests and need, including maintenance and update existing excel spreadsheets, databases and ESR, and where appropriate, create new databases and spreadsheets for reporting purposes. To produce reports as directed.
To arrange VOA course bookings, facilitators/speakers, venues and manage student data logs.
Working for our organisation
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1994, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Person specification
Qualifications and Knowledge
Essential criteria
- Good standard of education 5 GCSE’s or above or equivalent experience (including English & Maths)
- NVQ Level 3 or equivalent experience
- Good knowledge & experience of software packages such as Microsoft
- Team Player
Desirable criteria
- Audio typing & other secretarial admin qualifications.
- Excellent typing skills to RSA II Standard or equivalent
- Willingness to undertake training required to enhance the role
- Demonstrate good knowledge of Health and Safety
Experience
Essential criteria
- Experience of Word, Excel and a good knowledge of information systems (including databases
- General Office Duties
- Experience of working with Microsoft office applications
- Experience of administrative procedures
Desirable criteria
- Experience of using Oracle procurement system
- Previous experience of dealing with the general public
- IT knowledge i.e. use of other packages and databases.
- Telephone / Reception Duties
Skills and attributes
Essential criteria
- Communicate detailed information to others.
- Train other professional staff in office systems and procedures.
- Basic IT – Word processing and spreadsheets.
- Good written and spoken English.
Desirable criteria
- Processing and storage of data using paper and computerised systems.
- Basic user of database software.
Other
Essential criteria
- Prioritising and time management
- Attention to Detail
Desirable criteria
- Welsh Speaker (Level 1) or willingness to work towards
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Jennifer Pugh
- Job title
- Business Support Manager
- Email address
- [email protected]
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