Job summary
- Main area
- Medical Secretary
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 16 hours per week (Wednesday and Thursday 08:30 to 17:00 with 30 mins unpaid lunch)
- Job ref
- 028-AC107-0626
- Employer
- Public Health Wales NHS Trust
- Employer type
- NHS
- Site
- Breast Test Wales, Llandudno
- Town
- Llandudno
- Salary
- £28,819 - £31,626 per annum (pro rata)
- Salary period
- Yearly
- Closing
- 17/06/2026 23:59
Employer heading
Medical & Clinical Data Secretary
Band 4
Job overview
An opportunity has arisen for a highly motivated and experienced full time Medical Secretary. The post holder will be required to provide a comprehensive secretarial service to the local clinical team. Planning and supporting the assessment pathway, including processing assessment clinics, typing clinic letters, recording clinical data and creating electronic treatment referrals.
The successful candidate must be able to demonstrate a keen eye for detail, have excellent written and oral communication skills, accurate audio and copy typing skills, high level organisational skills.
Applications are invited from suitably qualified individuals to work within Breast Test Wales, Llandudno.
The full details of the role and person specification are attached.
Should you wish to discuss the post prior to application, please contact Amanda Titheridge, on 01492 863536 or via email on [email protected]
Main duties of the job
• To provide a comprehensive secretarial service to teams of Consultant Medical Staff and to facilitate effective communication between
medical teams for the reading, assessment and onward referral of participants
• To actively participate in the planning and implementation of all reading and assessment clinics
• To provide non-clinical advice and information over the telephone to service users, their families/carers
Working for our organisation
We are Public Health Wales – the national public health agency in Wales. Our purpose is ‘Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Detailed job description and main responsibilities
Please see the attached job description and person specification for detailed job description and main responsibilities.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome
Person specification
Qualifications and Knowledge
Essential criteria
- Level 4 qualification in secretarial or administrative procedures or equivalent level of knowledge and skills.
- Knowledge of broad range of medical terminology
- Excellent command of the English Language with a good standard of literacy and numeracy
Desirable criteria
- Knowledge of breast screening
- Knowledge of National Breast Screening System database
Experience
Essential criteria
- Previous medical secretary experience.
- Previous experience of complex data entry and extracting information from clinical documentation.
Desirable criteria
- Experience of working within the NHS
- Experience of working in a specialist breast unit.
Skills and Attributes
Essential criteria
- Proficient in the use of standard Microsoft software, such as Outlook, Teams, Word, Excel, PowerPoint.
- Excellent key board skills with touch and audio typing
- Ability to plan complex diaries and rota’s, arranging and supporting meeting and scheduling clinics
- Ability to demonstrate understanding and application of our workplace values, together with the underpinning behaviours identified for success in this role.
- Excellent interpersonal and communication skills.
- Ability to work under pressure and to meet deadlines.
Desirable criteria
- Shorthand
Other
Desirable criteria
- Ability to travel between sites in a timely manner to meet the needs of the service which may include some longer working days
- Ability to work across screening programmes as required
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Amanda Titheridge
- Job title
- Screening Centre Manager
- Email address
- [email protected]
- Telephone number
- 01492 863536
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