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Job summary

Main area
Gastroenterology
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week (Mon-Fri)
Job ref
001-AC277-0726
Employer
Cardiff and Vale University Health Board
Employer type
NHS
Site
University Hospital of Llandough
Town
Penarth
Salary
£28,819 - £31,626 per annum
Salary period
Yearly
Closing
11/08/2026 23:59

Employer heading

Cardiff and Vale University Health Board logo

Medical Secretary

NHS AfC: Band 4

WHO WE ARE:

Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.

We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:

·         We are kind and caring

·         We are respectful

·         We have trust and integrity

·         We take personal responsibility

OUR REGION:

Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.

The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.


 

Job overview

The Gastroenterology service is currently looking to appoint an enthusiastic, motivated Medical Secretary to support the delivery of key services and clinicians within the Gastroenterology directorate in Cardiff and Vale UHB.

The post holder will provide a comprehensive secretarial service to consultant and junior medical staff within the service. This will include organising, planning and prioritising tasks and workload.

As a service, it is vitally important in that we provide a high quality service to patients, therefore if you are interested in joining a highly motivated team - it would be great to hear from you.

Main duties of the job

The successful post holder will be a highly motivated team player ideally with previous medical secretarial experience and possess sound administrative and clerical skills. 

Excellent computer literacy is essential for the role, which will include the use of Microsoft Office packages and relevant databases. You will be highly organised, self motivated, have a flexible approach to work and have excellent verbal and written communication skills. 

A clear understanding of patient confidentiality and being able to work to deadlines is also required. The role will include general support of typing including, audio typing, digital dictation and administrative duties, including cover for colleagues at times of service need. 

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services.   Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac

Person specification

Qualifications

Essential criteria
  • Educated to GCSE level or Higher
Desirable criteria
  • Audio Typing Level II

Experience

Essential criteria
  • Sufficient experience as medical secretary
  • Knowledge of a wide range of secretarial procedures with a good working knowledge of Microsoft Office
  • Wide understanding of medical terminology
Desirable criteria
  • Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting

Skills

Essential criteria
  • Excellent organizational skills
  • Able to function efficiently under pressure and meet deadlines
  • Excellent written and oral communication skills

personal Qualities

Essential criteria
  • Able to work unsupervised and use own initiative, often required to act independently
  • Self-motivated with ability to manage own workload Conscientious with good attention to detail
  • Good interpersonal skills. Committed to providing a quality service

Employer certification / accreditation badges

Veteran AwareApprenticeships logoAge positiveDisability confident leaderhyderus o ran anableddAccredited Living Wage EmployerDefence Employer Recognition Scheme (ERS) - GoldArmed Forces CovenantDFN Project Search LogoStonewall Top 100 Employers in 2023Stonewall Top 100 Employers in 2023Core principles

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Luke Jachontow
Job title
Directorate Support Manager
Email address
[email protected]
Telephone number
02921825685
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