Skip to main content
Please wait, loading

Job summary

Main area
All Wales Medical Genomics Service
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
001-AC124-0424
Employer
Cardiff and Vale University Health Board
Employer type
NHS
Site
Wales Genomic Health Centre
Town
Whitchurch, Cardiff
Salary
£23,159 - £24,701 per annum
Salary period
Yearly
Closing
13/05/2024 23:59

Employer heading

Cardiff and Vale University Health Board logo

Senior Administration Assistant

Band 3

WHO WE ARE:

Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health 
and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.


Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic 
objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these  challenges together, we can support people to live healthier lives and reduce the unfair differences in 
the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the 
next decade and beyond. 

We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:

  • We are kind and caring
  • We are respectful
  • We have trust and integrity
  • We take personal responsibility 

As an organisation we strongly believe that it is vital our leaders exhibit the behaviours and values that we expect from all our staff.

We are a teaching Health Board with close links to the university sector, and together we are training the next generation of healthcare professionals, while working on research that will hopefully unlock the cures for today’s illnesses

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the  living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until  the annual pay uplift for 2024/25 is confirmed


 

Job overview

The All Wales Medical Genomics Service are looking for a dynamic and enthusiastic Senior Administration Assistant keen to make a difference in providing direct support to our Senior Leadership Team and Directorate Requirements.

This is a permanent, full-time post working 37.5 hrs per week based at Canolfan Iechyd Genomig Cymru (Wales Genomic Health Centre), though travel between sites may be required.

This role requires a high level of professionalism and confidentiality, as well as a proactive, solution-focused approach in meeting the needs of the leadership team; enhancing effectiveness and ensuring efficient service delivery at all times.

Main duties of the job

The successful candidate will be highly-organised with excellent communication and interpersonal skills, capable of managing multiple tasks and priorities in a fast-paced and ever-changing environment.

The candidate will need to provide a full range of administrative and support services including, but not limited to:

  • Secretarial support and diary management, exercising discretion in committing time and evaluating needs.
  • Coordinating schedules, meetings and appointments as required, as well as preparing all necessary papers and information in advance.
  • Undertaking minutes at formal Directorate meetings and upon the request of the team at other ad hoc meetings, ensuring timely distribution to attendees.
  • Maintaining confidential and sensitive information, including liaising with HR and handling general queries as appropriate.
  • Support with compliance monitoring, such as the management of mandatory training and report generation on a regular basis.
  • Liaising with other departments both internal and external to the Health Board, to the highest level of professionalism, embodying NHS values.

We are looking for individuals who share the core values of the organisation:

  • We care about the people we serve and the people we work with
  • We trust one another
  • We respect each other
  • We take personal responsibility
  • We treat people with kindness
  • We act with integrity

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support. 

Our mission is “Living Well, Caring Well, Working Together”,
and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

 

Person specification

Qualifications

Essential criteria
  • Educated to G.C.S.E Level
  • NVQ Level 2/3 Business Administration
Desirable criteria
  • ECDL
  • Audio typing

Experience

Essential criteria
  • Use of email systems of communication
  • Use of electronic diary systems
Desirable criteria
  • Previous experience of supporting a senior manager

Skills

Essential criteria
  • Good Communication and Interpersonal Skills
  • Excellent filing skills
  • Proven organisational skills
  • Ability to use Microsoft Office

Special Knowledge

Essential criteria
  • Knowledge of HR policies and procedures

Personal Qualities

Essential criteria
  • Ability to work under pressure
  • Ability to work under own initiative
  • Confidentiality

Employer certification / accreditation badges

Veteran AwareApprenticeships logoAge positiveDisability confident leaderhyderus o ran anableddAccredited Living Wage EmployerDefence Employer Recognition Scheme (ERS) - GoldArmed Forces CovenantDFN Project Search LogoStonewall Top 100 Employers in 2023Stonewall Top 100 Employers in 2023Core principles

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Danielle Allan
Job title
Administration and Project Support Officer
Email address
[email protected]
Apply online nowAlert me to similar vacancies