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Job summary

Main area
Communication
Grade
Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
Including 4 weekly rota for weekend cover
Job ref
100-AC138-0525
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Hafan Derwen
Town
Carmarthen
Salary
£24,433 - £26,060 per annum (pro rata if part-time)
Salary period
Yearly
Closing
21/05/2025 23:59
Interview date
29/05/2025

Employer heading

Hywel Dda University Health Board logo

Communication Hub Support Officer

Band 3

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

Job overview

We would love for you to join our Communication Hub team within Hywel Dda University Health Board.

The successful applicant will be supporting the Health Board’s single point of contact for a variety of services.

This is a dynamic patient and staff facing service, so embracing change, and demonstrating excellent communication is at the heart of the Communication Hub.

The Communication Hub is a busy, fast growing service. Our purpose is to deliver a single point of contact for the staff and patients of services across the health board.

We work closely with numerous teams, and respond quickly to the needs of the Health Board, which relies on excellent communication, being solution focused and responding positively to change.

Main duties of the job

You will be responsible for supporting teams by inputting and answering various queries, booking appointments and processing referrals; via email, telephone and Microsoft forms and supporting members of the public and staff. The ability to demonstrate excellent interpersonal skills and keyboard skills (including attention to detail) are very important. Training will be given on our various software platforms.

If successful you will work on a 7 day rota. Shifts will be between the hours of 8am-5pm, full time. You will be based in the Communication Hub at the Health Board headquarters site at St Davids Park, Carmarthen.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. 

Working for our organisation

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 14,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire,  Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

 

Community facilities, including:

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 29th May 2025

Person specification

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Qualification & Knowledge

Essential criteria
  • Good standard of education (5 GCSE’s at A-C including maths and English)
  • RSA III or equivalent demonstrable experience of word processing
  • IT literate with a comprehensive knowledge of Microsoft office packages including word, excel, power point, outlook and Teams.
  • Up to date skills in office systems and functions eg. Laptops, photocopiers, laminator
  • Foundations in Improvement or equiv (Bronze IQT)
  • Handles difficult situations and ensures effective working by using a range of interpersonal skills
  • Ability to produce written reports and minutes in a clear, concise language.
  • Evidence of problem solving
Desirable criteria
  • ECDL
  • Educated to advanced level or equivalent
  • Knowledge of NHS and how it works
  • Knowledge of HB and it’s development
  • Experience of passing on knowledge to others through designing and delivering training
  • IQT Silver/Improvement in Practice

Experience

Essential criteria
  • Experience of working in a team
  • Experience of setting up spreadsheets and managing multiple databases
  • Experience of working in a busy office environment and dealing with multiple priorities.
Desirable criteria
  • Experience of working in a changing environment
  • Experience of working within a healthcare environment.
  • Experience of call handling / managing inbox / referrals

Other

Essential criteria
  • Ability to travel between sites in a timely manner
  • Flexible to the needs of the service

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerCarer Confident -Accomplished - WelshStep into healthCarer Confident -AccomplishedDefence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Rosie Frewin
Job title
Communication Hub Senior Service Manager
Email address
[email protected]
Telephone number
01267 283210
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