Skip to main content
Please wait, loading

Job summary

Main area
Obstetrics and Gynaecology
Grade
Band 3
Contract
Permanent: Hours to be worked over 4 days (Monday - Friday)
Hours
Part time - 30 hours per week (Working days and hours to be agreed with successful applicant)
Job ref
100-AC183-0725
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Glangwili General Hospital
Town
Carmarthen
Salary
£24,433 - £26,060 per annum pro rata
Salary period
Yearly
Closing
27/07/2025 23:59
Interview date
04/08/2025

Employer heading

Hywel Dda University Health Board logo

Colposcopy / Waiting List Clinic Coordinator

Band 3

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

Job overview

An exciting opportunity has arisen in the Aberglasney department at Glangwili  General Hospital for a Colposcopy/ Waiting List Coordinator. 

The role is primarily responsible for the administration of the waiting lists for patients requiring appointments and gynaecology procedures.

The Aberglasney department undertake outpatient appointments and procedures in house, such as Colposcopy, Hysteroscopy and Polypectomy. 

Main duties of the job

Working in a busy office you will be responsible for the administration and organisation of gynaecological outpatient waiting lists.

As first point of contact within the office you will have strong telephone communication and interpersonal skills. With a friendly and resourceful nature, you will be able to prioritise your workload and will deal with sensitive and delicate issues.

You will support the Aberglasney suite staff to achieve excellent team work.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

 

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

 

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers. 

 

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest 
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings 
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers 
  • Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 04/08/25

Person specification

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Qualifications and Knowledge

Essential criteria
  • RSA Stage 3 typing or equivalent in Word Processing
  • Audio Transcriptions
  • Good level of knowledge across a broad range of administrative functions
Desirable criteria
  • 5 GCSEs
  • ECDL
  • Knowledge of Medical Terminology

Experience

Essential criteria
  • Previous secretarial/administrative experience of working in office environment
  • Previous experience of using RSA Stage 3 level of typing skills
Desirable criteria
  • NHS Experience
  • Familiarity with hospital information management systems ie Myrddin. Canisc

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Lauren Davies
Job title
Service Manager
Email address
[email protected]
Telephone number
07929848117
Apply online nowAlert me to similar vacancies