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Job summary

Main area
Health Records
Grade
Band 2
Contract
12 months (Fixed term/secondment until 30/06/2025)
Hours
Part time - 15 hours per week (Working Monday-Friday 4pm-7pm)
Job ref
100-AC102-0424
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Withybush General Hospital
Town
Haverfordwest
Salary
£22,720 per annum, pro rata
Salary period
Yearly
Closing
08/05/2024 23:59

Employer heading

Hywel Dda University Health Board logo

Health Records Clerk

Band 2

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the  living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until  the annual pay uplift for 2024/25 is confirmed.

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


 

Job overview

This post is a Fixed Term/ Secondment until  30/06/2025.If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.

Applications are invited from motivated, efficient and committed individuals for the position of Health Records Clerk Clerk, based at the Health Records Department Filing Library,  Withybush General Hospital, Haverfordwest, Pembrokeshire.

The post is part-time, working 15 hours per week (between the hours of 4pm - 7pm) Monday to Friday.

Main duties of the job

This role is based within the Health Records Filing Library; it will include operation of a computerised patients administration system, including inputting and retrieval of data. Locating, extracting and tracking of patient records. Filing of patient records in numerical order and making records available for distribution throughout the Health Board and general telephone duties.

Applicants must possess excellent organisational, inter-personal and numerical skills. A flexible approach to working and working hours is required and you should be prepared to undertake additional duties as and when required. The ability to work effectively as part of a team is vital.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;

48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;

Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 16/05/2024.

 

 

Person specification

Qualifications and Knowledge

Essential criteria
  • Good standard of education to include Math’s and English GCSE or demonstrable literacy and numeracy skills
  • Knowledge of general administrative/office duties, including filing systems
  • Understanding of the importance of confidentiality

Experience

Essential criteria
  • Computer literate

Other

Desirable criteria
  • Welsh Speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Stonewall Diversity ChampionDisability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Carer Confident -Accomplished - WelshStep into healthCarer Confident -AccomplishedDefence Employer Recognition Scheme (ERS) - GoldCore principles

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Phillippa Arnold
Job title
Supervisor
Email address
[email protected]
Telephone number
01437773165
Additional information

Julie Hughes/Phillippa Arnold  01437 773165

Julian Rowland 01437 773106

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