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Job summary

Main area
Education
Grade
Band 4
Contract
Permanent: Full-Time although Part-Time hours will be considered
Hours
  • Full time
  • Part time
37.5 hours per week
Job ref
100-AC217-0725
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Prince Philip Hospital
Town
Llanelli
Salary
£27,898 - £30,615 per annum (pro rata if part time)
Salary period
Yearly
Closing
17/08/2025 23:59
Interview date
28/08/2025

Employer heading

Hywel Dda University Health Board logo

Foundation Programme Co-ordinator

Band 4

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


 

Job overview

Are you highly organised, detail-orientated and passionate about supporting Resident Doctors in their training journey? We are looking for a dedicated and pro-active Foundation Co-ordinator to join our dynamic Medical Education team in Prince Philip Hospital, Llanelli.

This is a key role overseeing the smooth running of our Foundation Training Programme and supporting the development of the next generation of Resident Doctors. 

As the Foundation Co-ordinator you will be responsible for managing all aspects of Foundation Training, working closely with the Foundation Programme Director, Medical Education Manager, Clinical and Educational Supervisors and wider administration team to ensure the effective delivery and administration of the Foundation Programme years 1 and 2 to the highest quality standards in line with requirements of the GMC, HEIW and UK Foundation Programme (UKFPO) 

Main duties of the job

Key responsibilities:

·         Provide comprehensive administrative support to the Foundation   Programme.

·         Coordinate Induction, mandatory teaching sessions and assessments for foundation trainees

·         Monitor Foundation Trainee Progression through each four-month placement, ensuring trainees are on track to make satisfactory progress. 

·         Assist with ARCP processes, maintain accurate records and administrate the foundation trainee portfolio.

·         Provide pastoral support to the Foundation Doctors based in Prince Philip Hospital.

·         Providing day to day administrative support in the running of the Medical Education Centre.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 28.08.25

Person specification

Qualifications and Knowledge

Essential criteria
  • Level 4 qualification eg HNC/HND, Diploma qualification or proven experience of work at this level.
  • Knowledge of a range of administrative procedures.
  • Knowledge of IT systems, including outlook and Microsoft office applications.
Desirable criteria
  • Knowledge of the Medical Education process within the Health Service.

Experience

Essential criteria
  • Experience of working in a busy administrative environment.
  • Experience of organising meetings.
  • Experience of organising events
Desirable criteria
  • Experience of working in an educational environment.
  • Previous experience using VC equipment

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Employer certification / accreditation badges

Veteran AwareNo smoking policyCymraegMindful employer.  Being positive about mental health.Disability confident employerStep into healthCarer Confident (With Welsh translation)Defence Employer Recognition Scheme (ERS) - GoldCore principlesStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Carley Box and Cerys Walters
Job title
Medical Education Manager (Job-Share)
Email address
[email protected]
Telephone number
01554 781086
Additional information

For an informal chat or visit to the department please contact:

Carley Box and Cerys Walters - Medical Education Manager (Job Share)

[email protected]   

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