Job summary
- Main area
- Health Records
- Grade
- Band 2
- Contract
- 12 months (Fixed Term/secondment until 26/05/2026 to meet service needs.)
- Hours
- Full time
- Part time
- Job ref
- 100-AC133-0525
- Employer
- Hywel Dda University Health Board
- Employer type
- NHS
- Site
- Prince Philip Hospital
- Town
- Llanelli
- Salary
- £23,970 per annum, pro rata
- Salary period
- Yearly
- Closing
- 18/05/2025 23:59
- Interview date
- 28/05/2025
Employer heading

Health Records Clerk
Band 2
Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.
If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]
To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs
Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.
Job overview
This is advertised as a Fixed Term/Secondment post until 26/05/2026 to meet service needs.If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
We are recruiting for a Health Records Clerk to be based in our Health Records Department in Prince Philip Hospital, Llanelli, Carmarthenshire.
For this role, previous experience is not required as on the job training will be provided. You will predominately begin your training in our Filing Library and then be exposed to other duties within the department, both on the Prince Philip Hospital and Dafen Industrial Estate sites.
Main duties of the job
The post holder will cover a range of duties including;
- Filing and retrieving of patient records, locating, and providing patient records for all outpatient appointments, planned admissions and day case attendances.
- Operation of a computerised patients administration system, including inputting and retrieval of data.
- Arranging patients’ hospital appointments via the appointment centre and general phone duties.
- Scanning of records for a number of departments.
A flexible approach to the needs of the service is required and to undertake additional duties as and when required. The ability to work effectively as part of a team is vital.
Please get in touch with us by using the contact details below, to discuss the post in more detail or arrange an informal visit - we would be happy to meet with you!
Working for our organisation
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.
Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.
Two integrated care centres (Aberaeron and Cardigan, Ceredigion).
Community facilities, including:
48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes.
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28/05/2025.
Person specification
Qualifications & Knowledge
Essential criteria
- Good Standard of Education to include Math’s and English GCSE or demonstrable literacy and numeracy skills.
- Understanding of the importance of confidentiality.
- Knowledge of general administrative / office duties, including filing systems.
Other
Essential criteria
- Flexible to the needs of the service.
Desirable criteria
- Welsh Speaker (Level 1)
Experience
Essential criteria
- Computer literate.
Skills and Attributes
Essential criteria
- Organised approach to work and able to meet deadlines.
- Enthusiastic and motivated.
- Good attention to detail.
- Good communication skills.
- Able to work as part of a team.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- David Williams
- Job title
- Health Records Supervisor
- Email address
- [email protected]
- Telephone number
- 0300 3036144
- Additional information
Jayne Parry/Caroline Bowen
Health Records Supervisors
01554 781040
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