Detailed job description and main responsibilities

1.    The Senior Project Manager (Transformation and Improvement) is responsible for the end to end delivery of allocated projects to time, on budget and the appropriate levels of quality in accordance with the appropriate Board priorities.

2.    To support ongoing work around improvement capability and cultural change to ensure a sustainable improvement workforce across the organisation.

3.    Lead the planning and initiation of programmes and projects ensuring the Trust’s Improvement Matters approach is followed and the correct governance is in place. This should be carried out in line with lesson learnt from previous programmes and projects, whilst adhering to the strategic direction.

4.    Facilitate the definition of programme and project scope, goals and deliverables and develop business case details to enable selection of options where appropriate. These should include a cost/benefit analysis for each option as appropriate – include recommendations.

5.    Defining project products and tasks in order to develop full scale project plans and resource requirements. These should be supported by appointed individuals or groups to the Board whilst ensuring that there is efficient allocation of common resources and skills.

6.    Track project deliverables using the appropriate tools and techniques whilst taking responsibility for the quality assurance process of all deliverables against pre-defined product definitions and acceptance criteria, in line with the Board’s Plans.

7.    Manage the project's budget on behalf of the Project Board, controlling the expenditures within tolerance and monitoring the costs against project deliverables.

8.    Manage the project’s Risk Log and assure all items are allocated to owners, reviewed on a regular basis whilst resolving issues and initiating corrective action as appropriate.

9.    Work to develop efficient methods for improving project development and delivery whilst reviewing and initiating extra activities wherever gaps in the Project are identified.

10. Constantly monitor and assess the project, whilst producing highlight reports defining project progress, problems and solutions to the Project Board and wider stakeholders.

11. Create and maintain communication strategies in order to ensure effective and timely communication with all stakeholders. This should include regular Project Board and Team meetings.

12. Understand and use a variety of techniques and strategies to support people through change, motivating and support stakeholders at all levels as part of improvement and transformation programmes.

13. Analyse, interpret and present complex data, insight, intelligence and information in a format that can be understood and accessed by all levels of stakeholders and able to utilise dashboards and software to create statistics process control charts and other complex analysis.

14. Manage third party and external stakeholder contributions to the programmes and project as appropriate.

15. Provide facilitation and improvement coaching as part of programmes of work to support and upskill staff and leave a legacy of continuous improvement to ensure systems and improvements are sustained through operational life.

16. Ensure that the benefits of programme and project activities are identified, measured and owned in order to support the Programme Team in supporting business benefit realisation.

17. Support the development of a culture of Continuous Improvement, capturing lessons learned throughout the project lifecycle and ensure these are incorporated into future development and shared with colleagues and the wider Trust.

18. Maintain a strategic focus, balanced with a thorough business knowledge and develop an understanding of the high level business processes of the Board functions and service areas.

19. Support the Trust’s commitment to developing a continuous improvement culture by making everyday improvements as part of your job using Improvement Matters; the Trust’s single continuous improvement approach.

GOVERNANCE

1.    Ensure compliance with policies, procedures and guidelines for self and others, by taking action/alerting senior managers if practice appears to contravene policy, or if concerned about any aspect of patient care.

2.    Develop and maintain systems and processes to establish and maintain effective communication and confidentiality of information.

3.    Co-ordinate and report into the appropriate boards and maintain timely and appropriate communication with all represented organisations throughout.

4.    To work in partnership with all stakeholders to develop the employment model and link the implications of relevant national and local strategies to ensure robust governance arrangements are established.

MANAGERIAL/LEADERSHIP

1.    The Senior Project Manager (Transformation and Improvement) must have the ability to influence Senior Executives at local level to enable decisions and actions to be taken that support the overall direction of travel of the work.

2.    The Senior Project Manager (Transformation and Improvement) r must demonstrate the ability to function competently and collaboratively, both as a manager and credible member of the multi-disciplinary project team and understand and acknowledge the role and function of other members of the team.

3.    The post holder must be able to motivate the team and offer collective leadership to maintain pace of change, achieve clinical engagement and ‘buy in’ to ensure that they work effectively to meet project objectives.

4.    Act as a role model by demonstrating leadership and expertise and by maintaining credibility across all stakeholders, ensuring a positive image at all times.

5.    Develop and maintain systems and processes to ensure that activities are appropriately prioritised and allocated, and that effective supervision is in place to support work delegated to specific teams as part of the work.

6.    Able to influence strategic developments across organisations.

7.    As a band 8a post the postholder will be required to participate in the “Senior Manager On Call” rota

8.    Ensure a healthy, safe and secure working environment, ensuring compliance with legal and regulatory requirements, maintaining accurate documentation and reporting any concerns.

9.    Be part of the guiding team leading a continuous improvement approach across the Trust