Job vacancy: Assistant Personal Assistant, Mid Cheshire Hospitals NHS Foundation Trust, Crewe

Job summary

Main area

Assistant Personal Assistant

Grade

Band 3

Contract

Permanent

Hours

Full time
Part time
Flexible working

37.5 hours per week (A variety of full time and part time hours are available)

Job ref

Trustwide-APA-Aug2025

Employer: Mid Cheshire Hospitals NHS Foundation Trust
Employer type: NHS
Site: Leighton Hospital
Town: Crewe
Salary: £24,937 - £26,598 per annum, pro rata
Salary period: Yearly
Closing: 21/08/2025 23:59

Assistant Personal Assistant

Band 3

Detailed job description and main responsibilities

The post holder will be supported to learn all the required skills to be able to provide a comprehensive, quality and confidential secretarial and administration service to clinical teams.

Applicants should be highly motivated and able to demonstrate working on their own initiative but also as part of a team. You will need to be flexible, willing to learn, and an excellent communicator.

Ideally you will have some administration or clerical experience, possess good IT skills and be able to audio type.

As an Assistant PA (APA), you will be expected to organise your own workload in accordance with the tasks set by the PA to ensure that an efficient service is provided at all times and provide support to other colleagues in the administration team.

Person specification

Qualifications

Essential criteria

Computer skills, ECDL or equivalent, Microsoft Office
Previous secretarial experience

Desirable criteria

Knowledge of Medical Terminology
Knowledge of the validation of 18 week RTT pathways

Skills

Essential criteria

Effective customer service skills
Demonstrate excellent verbal and written communication skills,

Desirable criteria

Understand and manage health records/waiting lists and PCS computer systems

Physical Requirements

Essential criteria

Good attendance record
Ability to perform a wide range of duties according to the Job Description

Key Messages

· Please let us know if you require an adjustment to our recruitment process.

· All correspondence will be sent via the email address you have registered as your TRAC account.

· Selection is based on the Trust's values, and the criteria outlined in the Job Description for the role.

· Employers have a legal responsibility to ensure that their employees have a “right to work” in the UK. Mid Cheshire Hospitals NHS Foundation Trust hold a Sponsor Licence, which means that we MAY be able to sponsor you IF the role meets the UK Government requirements for sponsorship. Not all NHS roles are eligible for sponsorship. To be eligible for sponsorship, the role must be in an eligible occupation code and must meet the skill level and the minimum salary threshold. You can find more information on the Government website.

· Staff recruited from outside the NHS will usually be appointed at the entry point (bottom) of the pay band.

· Appointments are subject to a 6-month probationary period. LED Doctors are subject to a 3-month probationary period.

· Please provide a contact email address for referees when you submit your application. We will not request any references until after you have been made a formal job offer.

· You will be required to pay for your DBS disclosure (where the post requires one). This will be done via 3 monthly instalments from your pay. We encourage applicants to join and remain registered with the DBS update service.

· We do not reimburse travel to interview expenses.

· Some posts may have implications on existing NHS Pension Scheme arrangements. For further information please visit the NHS Pensions Agency website: https://www.nhsbsa.nhs.uk/nhs-pensions

· Secondments will be considered for fixed term positions when both parties agree. Candidates should seek approval from their current line manager before application.

Application numbers

We expect to receive a very high level of applications for this vacancy, and due to this a limit has been set on the number of applications we are able to receive. Once this limit is reached the vacancy will close. We would urge interested candidates who meet the specification to apply as soon as possible to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name: Susan Hossent
Job title: Recruitment Manager
Email address: [email protected]
Telephone number: 01270 904488

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Job summary

Employer heading

Assistant Personal Assistant

Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Desirable criteria

Skills

Essential criteria

Desirable criteria

Physical Requirements

Essential criteria

Employer certification / accreditation badges

Application numbers

Documents to download

Further details / informal visits contact

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