Detailed job description and main responsibilities

1. To be proficient in all IT systems relevant for the role;
2. To ensure patient treatment plans and multi-disciplinary team decisions are recorded, transferred into medical notes and are updated on the relevant electronic systems, ensuring feedback to appropriate referring Trusts where necessary.
3. To input outcomes data into the local systems in a timely manner during the MDT or immediately after the MDT, ensuring data accuracy.
4. Take responsibility for ensuring departmental resources are maintained and utilised appropriately, e.g. maintain adequate supplies and ensure equipment is kept in good condition.
5. To proactively liaise with clinical teams and supporting staff in order to facilitate administration related to clinical work.
6. Provide early detection of logistical problems and escalate appropriately;
7. Supporting data collection for audit purposes and quality assurance;
8. Tracking of patients by updating relevant systems where appropriate.
9. Provide support to more junior colleagues, including some supervision and training.
10. Actively be involved in the continued design of the service;
11. To be proactive in seeking ways to improve the administrative management of patients records and appointments.
12. Prepare and circulate lists of patients for discussion at each multi-disciplinary team meeting (MDT) using information provided by secretaries, lead clinicians and nurse specialists.
13. To prepare and collate all the documentation, patients’ notes, x-rays, pathology results/slides required to support each meeting, thus enabling the smooth running of the MDT meeting.
14. To attend the multi-disciplinary team meetings, keeping comprehensive records of attendance and outcomes of the meeting, and distributing to relevant team members.
15. To ensure timely and accurate input of the outcomes of the MDT meetings onto local patient administration system
16. To check with the chairperson that all the information is correct and complete.
17. To ensure that following the meeting all actions recommended by the team are followed up and that a record of the actions proposed has been filed in patient records.
18. To manage systems that informs referrers and consultant colleagues of patient’s treatment plans and decisions taken at MDT meetings.
19. To ensure all MDTs are covered if there is any sickness and to ensure that annual leave is covered by oneself or other members of the team.
20. Continuously develop and support existing policies and procedures to improve the booking and tracking of patients.
21. Help to ensure patient safety, quality and experience across the service;
22. Act as a liaison and point of contact between clinical teams and Cancer Services
23. Sharing of sensitive and complex information
24. To be responsible for imparting information about the technical area of knowledge to other health care professionals as appropriate;
25. To be responsible for managing own daily timetable of delegated tasks including time for supervision and training;
26. To maintain professional working relationships within the Trust, and other relevant organisations;
27. Demonstrate an awareness of the limits of own practice and knowledge and when to seek appropriate support /advice;
28. An ability to work in stressful situations to ensure operational standards / targets are met and adhered to;
29. Support the development of services in order to meet the requirements of patients and service users;
30. Light physical, mental and emotional effort/keyboard work for long periods.