Job overview

We have a great opportunity for an enthusiastic, highly motivated and flexible administrative assistant to join our friendly multidisciplinary team at East Cheshire NHS Trust.

Working as part of a flexible & hard working team, the post holder will provide administration and clerical support to the medical secretary.

Hours per week: Bank  

We welcome applications from Graduate visa holders; it is important to note that you must have a minimum of 6 months before this expires at the start of your employment for training and operational reasons.

In accordance with UK Immigration Policy, this role does not meet the UK Immigration Policy eligibility criteria and therefore we are unable to provide Skilled Worker Visa Sponsorship. For further information please visit Visas and immigration - GOV.UK (www.gov.uk)

Main duties of the job

Main duties include the tracking of all case notes in your possession via the Patient Management System, request case notes from the medical records library, secretaries and various other departments, using the NHS.net email system or by telephone.  Accurate filing of letters and investigations within the appropriate section of the patient case notes.   Electronically sign-off letters on the Medisec database, sort and fold letters into envelopes, for distribution to GP’s, patients, various departments.  

Routine clerical duties such as distributing and despatching mail, photocopying, retrieval of case notes for various departments as requested.  Answer the telephone and wherever possible deal with enquiries, or take messages and pass to the appropriate person to respond.  Communicate effectively with various staff and departments in the hospital when passing on information, requesting case notes and acquiring results.  Manual handling and heavy lifting.

You will need to be able to work using your own initiative and as part of the team.

Working for our organisation

We are committed to providing the best quality integrated care to our patients. To achieve this aim we need highly motivated staff who are united by common values and behaviours.

We believe our workforce is our greatest asset and we actively support our staff to develop their capabilities to the full, with a variety of learning and development opportunities.

Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. We look forward to you joining us so that we can bring out your best.