Job summary
- Main area
- Rehabilitation
- Grade
- NHS AfC: Band 3
- Contract
- Permanent: Full time
- Hours
- Full time - 37.5 hours per week (Monday to Friday)
- Job ref
- 262-A-25-7633015
- Employer
- North Cumbria Integrated Care NHS Foundation Trust
- Employer type
- NHS
- Site
- Cumberland Infirmary
- Town
- Carlisle
- Salary
- £24,937 - £26,598 per annum, pro rata
- Salary period
- Yearly
- Closing
- 22/12/2025 23:59
Employer heading
Specialist Rehabilitation and Mobility Centre Administrator
NHS AfC: Band 3
Job overview
Band 3 Specialist Rehabilitation and Mobility Centre Administrator 37.5 hours per week, permanent
The post holder will act as a Specialist Rehabilitation and Mobility Centre Administrator to facilitate the provision of wheelchairs and associated equipment to service users throughout North Cumbria. They will communicate effectively with all service users and colleagues, and by following departmental guidelines and standards ensure an efficient and effective service is provided.
Main duties of the job
To work cohesively with the admin and clinical team within Wheelchair Services, to undertake the following:
- dealing with patients on the telephone and face to face, fielding all enquiries and communicating timescales, using empathy and compassion at all times
- booking clinical appointments for a variety of different wheelchair clinics, including on-site and domiciliary visits and MDT work
- ordering equipment on procurement system and tracking equipment to alert clinician when ready for handover. This regularly involves communicating and negotiating with suppliers
- liaising with approved repairer (based in Carlisle) to ensure stock levels are adequate and all appropriate equipment received has been had a pre-delivery inspection undertaken and registered as ready for handover
- clinic planning alongside clinical lead ensuring patients are seen in a timely manner, allocating of patients to the appropriate clinic type and ensuring identified and tracked equipment is delivered to the correct location
- taking delivery, unpacking, labelling up and storing wheelchair accessories in on-site wheelchair store room
- processing wheelchair referrals
- providing reception cover for the Centre, as part of a rota in the event of reception team being absent
Working for our organisation
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We’re responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’.
- Being a clinically led organisation
- Quality and safety at the heart
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person specification
Qualifications
Essential criteria
- • Educated to GCSE or equivalent in English and Maths
Desirable criteria
- • Essential IT skills (EITS) or equivalent.
Experience and Knowledge
Essential criteria
- • Experience of working in an office environment
- • Experience of working with NEP (or similar system) for ordering and receipting stock
- • Trust Mandatory training
- • Equality and Diversity awareness
- • Health and Safety awareness
Desirable criteria
- • Experience of working in health/social care setting
- • Experience of communicating with patients with disabilities, impairments and/or learning difficulties
- • Experience of working in an out-patient department
- • Basic understanding of Prosthetics, Orthotics and Wheelchair Services
- • Disability awareness
Skills and Aptitiudes
Essential criteria
- • Ability to work as a member of a team
- • Excellent communication skills, both written and verbal
- • Good organisational skills
- • Ability to prioritise own workload
- • Flexible, enthusiastic approach
Desirable criteria
- • Empathy and patience, when dealing with difficult situations
- • Awareness of communication needs of people with disabilities
- • Negotiation skills
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sue Bannister
- Job title
- Specialist Rehab and Mobility Centre Manager
- Email address
- [email protected]
- Telephone number
- 01228 814786
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