Job overview

To provide comprehensive administrative support to the Office of 
the Company Secretary team as directed by the Company 
Secretary, including taking minutes, arranging meetings, and 
drafting reports. To prioritise incoming business to meet service 
demands and to work on own initiative to support the team.

Main duties of the job

To provide a full administrative support service to the office of Company Secretary including inputting of data, departmental reports and presentations to meet designated deadlines.
Set up and maintain databases and spreadsheets as appropriate.
Arrange meetings as requested by the Company Secretary Team. 
Order stock and stationery and liaise with external organisations with regards to costings.
Support the organising of meetings of the Trust Board, Assurance committees and other groups as required. 
Undertake general office duties including photocopying and filing. 
To act on own initiative to contribute to the effective running of the service and review and update administrative procedures and systems 
Liaise with departmental administrative staff where necessary to ensure the Office is co-ordinated in undertaking working practices .
Take and transcribe minutes for meetings and deal with follow up actions as required.
Prepare relevant statistical information for meetings and feedback as required.
Ensure deadlines for information are met and liaise with managers accordingly. 
Communicate information for the team which may be sensitive or complex.
Ensure that up-to-date written and electronic records are maintained in accordance with professional and Trust standards.
To support the Company Secretary in meeting the requirements of the Code of Governance for NHS Trusts.
Contribute to maintenance of and raising awareness of Company Secretary intranet site.

Working for our organisation

We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre. 

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services. 

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses. 

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay. 

Our Community Service for adults are provided in people's homes ,community centres, clinics, GP Practices, community hospitals. Our aim is to work with people to help them remain independent , improve their health and manage their conditions through high quality care , advice and support.