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Job summary

Main area
Facilities Officer
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 22.5 hours per week (Monday to Friday, 08:30 to 16:30 (3 days))
Job ref
435-1LSC-UHMBT-092-25
Employer
East Lancashire Hospitals NHS Trust
Employer type
NHS
Site
Royal Lancaster Infirmary
Town
Lancaster
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
02/12/2025 23:59

Employer heading

East Lancashire Hospitals NHS Trust logo

Facilities Officer

NHS AfC: Band 3

  • Lancashire and South Cumbria Provider Collaborative (OneLsc)

The five provider NHS trusts in Lancashire and South Cumbria are working together as partners, delivering joint priorities to improve health and healthcare.

Together, we aim to drive up quality by sharing skills and best practice, pooling our resources and standardising the way we work to reduce variation and duplication.

We want to ensure patients have equal access to the same high-quality care wherever they live. We also want our colleagues to have the same high-quality experience wherever they work.

One Lancashire and South Cumbria (One LSC) and University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.

 

Job overview

To work as part of a small team providing administrative and
cashiering support within the General Office. Be able to prioritise
your own workload, as there are occasions when you will have no
direct supervision.

The role includes providing an accurate and effective cashiering
service for the Trust and dealing with a range of other General Office
functions including bleeps, telecoms, post, car parking,
accommodation and ambulance patient transport.


The post holder is required to liaise and co-ordinate with colleagues
and external contacts to facilitate the smooth running of support
services across the sites.

Main duties of the job

  •  Act as part of the General Office team ensuring systems concerning accounts, collection and the banking of income are operated in compliance with Trust Standing Financial Instructions.
    This includes banking monies to ensure the relevant timescales are adhered to and, that adequate funds are available for petty cash payment.
    • The safe keeping of patients’ property and monies, including monthly reviews of the patient property, liaising with patients, patients’ relatives, wards and departments where appropriate.
    • Re-imbursements of petty cash to staff and payment of patient travel expenses in accordance with the NHS Hospital Travel Costs
    Scheme.
    • Provide support to General Office services including, ordering stocks and supplies and, maintenance of the photocopying machine.
    • Franking and recording of mail, including monitoring of postal funds, franking machine maintenance and, ordering consumables and
    reporting faults.
    • Arranging and recording bleep repairs and checking invoices.
    • Assist with the administration of car parking and site security including, updating details on the car park databases and the pay on foot system, liaison with car park patrol staff, providing and, dealing with general enquiries and complaints.

Anyone newly appointed to the Trust will be subject to the completion of a satisfactory 6 month probationary period (this includes bank staff). This will give the new staff member an opportunity to become familiar with the role and working environment.

Working for our organisation

We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre. 

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services. 

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses. 

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay. 

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/

Person specification

Essential

Essential criteria
  • Minimum of 12 months previous administrative experience
  • Experience working with others as part of a team
  • Excellent communication skills, written and verbal
Desirable criteria
  • Previous NHS experience

Qualifications

Essential criteria
  • A good standard of general education with a minimum of 5 GCSE`s, C/4 or above including GCSE Mathematics & English
  • NVQ Level 2 Admin and Clerical or equivalent relevant experience

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardPositive about disabled peopleInvestors in PeopleCare quality commission - GoodDisability confident committedStep into healthHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Gavin Darby
Job title
Patient Services Manager
Email address
[email protected]
Telephone number
07970782151
Additional information

Contact is available Monday to Friday 08:30 to 16:30. 

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