Job summary
- Main area
- Secretarial and Administration
- Grade
- NHS AfC: Band 4
- Contract
- 6 months (6 months fixed term contract)
- Hours
- Part time - 15 hours per week (Monday and Tuesday 9am - 5pm)
- Job ref
- 383-CHI-6317-25-A
- Employer
- Derbyshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Unity Mill House
- Town
- Belper
- Salary
- £27,485 - £30,162 per annum, pro rata
- Salary period
- Yearly
- Closing
- 22/12/2025 23:59
Employer heading
Medical Secretary
NHS AfC: Band 4
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.
We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.
Job overview
An opportunity has arisen for a part-time (15 hours) Medical Secretary, based within the Eating Disorders Team at Unity Mill in Belper. This will be a fixed term contract for six months.
We are looking for someone with proven secretarial skills to undertake the delivery of a comprehensive, high quality medical secretarial service to the Adult Consultant Psychiatrists and the medical staff within the Community Mental Health Team.
You will have excellent communication skills and the ability to liaise with patients, carers and all levels of staff, dealing with calls promptly and sensitively and ensuring that urgent calls are passed on as appropriate.
Excellent keyboard skills are essential as you will be responsible for the audio typewriting of clinical letters and for ensuring the Trust’s patient databases are accurately maintained.
We will provide the successful candidate with appropriate training in the necessary Trust IT systems and on-going support in their use.
This is a varied role that also includes the booking, servicing and reconciliation of clinics.
Main duties of the job
The post holder will ensure the delivery of a comprehensive, high quality medical secretarial and administrative service to the Consultant Psychiatrists and their junior medical team.
The post holder plays a central role within the provision of services and is required to exercise initiative, independent judgement and decision making within situations arising from the duties described below to ensure an effective high-quality service.
This will include managing diaries for the Consultant(s) and their team.
We are committed to Equal Opportunities and improving the working lives of our staff.
Working for our organisation
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
CQC rated us as 'GOOD’ overall, commenting on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”
Benefits include:
- Commitment to flexible working where this is possible
- 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years’ service
- Yearly appraisal and commitment to ongoing training
- Generous NHS pension scheme
- Good maternity, paternity and adoption benefits
- Health service discounts and online benefits
- Incremental pay progression
- Free confidential employee assistance programme 24/7
- Access to our LGBT+ network, BAME Network and Christian Network
- Health and wellbeing opportunities
- Structured learning and development opportunities
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
- To provide a comprehensive, high quality medical secretarial and administrative service to the Consultant Psychiatrist and their Medical team, to include medical and general audio, preparing correspondence, word processing of letters, memos, court reports, Mental Health Act and Home Office reports and checking the accuracy of information.
- To draft correspondence as required on behalf of the Consultant and team.
- Manage and prioritise own workload to meet strict deadlines. Required to work flexibly within the remit of the post.
- To work flexibly with other medical secretary colleagues to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately, by using available resources.
- Act as a contact point to ensure effective communication with all outside agencies, patients and carers.
- In accordance with Trust Policies and Procedures use initiative and judgement to make decisions on action required to resolve routine and complex issues and, where appropriate, to convey information to clinical or managerial staff for action.
As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visa’s and Immigration. Please note that as the current salary threshold is £25,000 it is unlikely we will be able to offer sponsorship for this post as without 2 years previous NHS Service at Band 3 you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship (bank and agency service is excluded). This would apply to anyone who has current time limited right to work in the UK and would require sponsorship in the near future commencing at the bottom of the band. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website Skilled Worker visa: Overview - GOV.UK (www.gov.uk)
Person specification
Essential
Essential criteria
- GCSE English or equivalent
- Experience working with IT packages, Excel, outlook, Word
- Evidence of good communication skills
- Evidence of good organisational skills
- Audio typing experience
Desirable criteria
- Experience/Knowledge of working within Mental Health/Psychiatry
- Experience working as a Medical Secretary
Typing
Essential criteria
- RSA III Typing or equivalent qualification
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Mrs Victoria Swinard
- Job title
- Admin Manager
- Email address
- [email protected]
- Telephone number
- 07785 377594
- Additional information
Joanne Slinn - [email protected] or 07584 204792.
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