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Job summary

Main area
Paediatrics
Grade
Band 3
Contract
Permanent
Hours
Part time - 30 hours per week (Monday-Friday)
Job ref
320-W&C-1266
Employer
University Hospitals of Derby and Burton NHS Foundation Trust
Employer type
NHS
Site
Royal Derby Hospital
Town
Derby
Salary
£25,760 - £27,476 pro rata pa
Salary period
Yearly
Closing
29/10/2026 23:59
Interview date
12/11/2026

Employer heading

University Hospitals of Derby and Burton NHS Foundation Trust logo

Paediatric Medical Secretary

Band 3

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 14,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds.  All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities.  This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification.  Reasonable adjustments under the Equality Act 2010 will be considered upon request.

if you are blind or visually impaired and require application material in an alternative format- such as Braille, large print, audio or accessible electronic formats or  you require support/adjustments with your application please contact the recruitment team on  01332 788466

Care Leaver Guaranteed Interview Scheme

The Trust is proud to be a signatory of the Care Leavers Covenant and is committed to supporting care-experienced people into employment.

Applicants who identify as a care leaver and who meet the essential criteria for the role, as detailed in the person specification, will be guaranteed an interview.

If you wish to be considered under this scheme, please indicate this within your application.

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for; 

Job overview

An opportunity has arisen for a position in our Paediatric Medical Secretary Team: one position supporting the Epilepsy and Neurology Team within Paediatrics. 
 
This is a part time Medical Secretary role, working 30 hours per week.

You will support the existing medical secretaries  and the team leaders in providing a quality and efficient service to Paediatric  Consultants.

You will need to be a team player and will require high levels of organisation with the ability to prioritise your daily workload effectively and have a flexible approach to working alongside different members of the team or independently as required.

Responsibilities of this role cover a wide range of administration and secretarial duties including typing clinical correspondence, appointment scheduling, diary management and dealing with a wide range of telephone queries. A flexible approach to workload is essential.

 Please Note

The interview will include a typing test.

Main duties of the job

  • You will need to be a passionate, driven and motivated team player with excellent problem solving skills.
  • You will require high levels of tact, diplomacy together with time management skills and flexibility.
  • You will be providing a comprehensive range of secretarial, administrative and waiting list support to the Paediatric Consultants & Team.
  • Administration and clerical duties including typing of clinical correspondence, dealing with queries from parents/patients and other health professionals and escalating issues to the operational coordinator.
  • Responsible for the managing and organising of your own workload, you must be a confident communicator and able to liaise with clinicians and clinical staff and be able to multi-task.

You will have a broad range of administrative skills in particular:

  • Ability to work independently and as part of a team
  • An understanding of the 18-week RTT process
  • Knowledge of the Trust Patient Access Policy
  • Knowledge and familiarisation of medical terminology
  • Knowledge of Word, Excel, Internet and email systems
  • Good keyboard skills
  • Audio typing experience (desirable but not essential)

Closing date of applications: 29th October 2026

Interview date: 12th November 2026

 

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

  • Development opportunities, both professional and leadership development
  • On-going support from recruitment to when you join our team and beyond.
  • Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

  • We see on average 4810 OP appointments a day.
  • We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
  • An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
  • Our hospitals admit an average of 195 emergency patients daily.
  • Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
  • We are one of only 7 Trusts nationally with more than 50 operating theatres.
  • We carry out more than 140 elective procedures each working day.
  • UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below). 

Person specification

Education, Training and Qualifications CPD Requirements

Essential criteria
  • English to O level/GCSE or equivalent
  • RSA/OCR level III or equivalent knowledge and skills
  • NVQ III in Business Administration or equivalent knowledge and skills
Desirable criteria
  • Knowledge of 18 WW RTT

Skills and Ability

Essential criteria
  • Demonstrable evidence of advanced level of IT to include Microsoft Word, Excel & Touch Typing
  • To be able to demonstrate the ability to work towards deadlines

Experience & Knowledge

Essential criteria
  • Demonstrable experience working in an administrative role
Desirable criteria
  • Knowledge of Transcribe, T-Pro, Infoflex, and Lorenzo/Meditech PAS system
  • An understanding of the Data Protection Act

Employer certification / accreditation badges

No smoking policyArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerCare Leaver CovenantStep into healthArmed Forces CovenantCareLeaver CovenantAge Friendly EmployerNational Preceptorship for Nursing Quality Mark 2024Carer-friendly Employer 2026/27

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment. Please ensure that you had read the Job Description and Person Spec and that you meet the criteria before applying.

Documents to download

Apply online now

Further details / informal visits contact

Name
Zoe Varney and Claire Harrison
Job title
Medical Secretary Team Leader
Email address
[email protected]
Telephone number
01332 786826
Additional information

[email protected]

 01332 788024

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