Job summary
- Main area
- Recruitment Assistant
- Grade
- Grade B
- Contract
- Fixed term: 8 months (8 month FTC)
- Hours
- Full time - 37.5 hours per week (N/A)
- Job ref
- 166-DSFS-8148217
- Employer
- Derbyshire Support Facilities Services
- Employer type
- NHS
- Site
- Sherwood Forest Hospitals NHS Foundation Trust
- Town
- Sutton In Ashfield
- Salary
- £26,598 per annum pro rata
- Salary period
- Yearly
- Closing
- 27/07/2026 23:59
Employer heading
Recruitment Assistant
Grade B
Job overview
The overriding purpose is to support the provision of highest quality patient care through personal actions and continuous improvement.
To effectively and efficiently undertake administration duties including face to face and telephone queries to support the recruitment team and the wider Human Resources Department.
To provide and be responsible for the smooth operational support of the HR centralised recruitment programmes.
To provide other HR administration processes when the department workload demands to support the HR function.
Main duties of the job
The HR Department provides strategic and operational support across the Trust, ensuring services are delivered effectively, compliantly, and in line with Trust policies and employment legislation.
Key responsibilities include supporting recruitment and selection processes, advising managers on vacancy approval procedures, arranging interviews, conducting ID, right-to-work and visa checks, and providing guidance to managers, staff and candidates. The role also involves managing recruitment enquiries via telephone, email and Trac, maintaining confidentiality at all times.
The postholder will undertake a range of administrative duties, including filing, scanning, photocopying, handling post, maintaining employee records, and providing reception support to visitors, staff and job applicants. Accurate maintenance of HR systems, including Trac and ESR, is essential to ensure employee data remains up to date.
Working closely with HR colleagues, payroll, rostering teams and managers, the role supports onboarding processes, payroll deadlines and staff inductions. The postholder will organise and prioritise workloads, respond to changing demands, provide cover for colleagues when required, and contribute to a high-quality HR service.
The role requires effective communication, sound judgement, strong organisational skills and a commitment to equality, respect, confidentiality, health and safety, and excellent customer service.
Working for our organisation
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered
Please see below link for the DSFS website.
DSFS - Derbyshire Support & Facilities Services Limited | DSFS
When applying for roles please complete all sections of the application form.
Detailed job description and main responsibilities
Support the Trust’s recruitment and selection processes, ensuring compliance with employment law, Trust policies, and best practice.
Advise managers on vacancy approval and recruitment procedures using Trac.
Arrange interviews, coordinate interview panels, and support recruiting managers throughout the recruitment process.
Conduct ID, right-to-work, and visa checks for new employees.
Respond to recruitment enquiries via telephone, email, shared inboxes, and Trac.
Provide guidance and troubleshooting support to managers, staff, and candidates.
Maintain accurate employee records and update HR systems, including Trac and ESR.
Support onboarding, induction, payroll, and workforce administration processes.
Liaise with HR colleagues, payroll, rostering teams, and managers to ensure accurate employee data and timely processing.
Provide reception and customer service support to visitors, staff, managers, and job applicants.
Carry out general administrative duties including filing, scanning, photocopying, and processing post.
Organise and prioritise workload effectively, responding to changing priorities and service demands.
Assist in covering colleagues’ duties during periods of annual leave or absence.
Provide basic advice on HR policies, procedures, and Agenda for Change terms and conditions.
Maintain confidentiality, professionalism, equality, and high standards of customer service at all times.
Support health, safety, and wellbeing within the HR Department.
Person specification
Knowledge and Requirements
Essential criteria
- Advanced computer and keyboard skills
- Excellent communication and organisational skills both verbal and written.
- Customer Care experience
Desirable criteria
- Knowledge of Agenda for Change Terms and Conditions
- Knowledge of local policies and procedures.
- Knowledge of employment law, right to work legislation and criminal records checks
- Knowledge of HR systems and procedures
Qualifications- Academic/ Craft/ Professional
Essential criteria
- Maths and English to GCSE Grade C or equivalent
- NVQ level 3 in Administration or equivalent experience
Desirable criteria
- CIPD membership and/or qualification at any level
Further Training
Essential criteria
- Willingness to undertake relevant training as identified
Experience
Essential criteria
- Previous experience working in an office
- Ability to prioritise workload when under pressure and meet tight deadlines
- Previous experience using online systems
Desirable criteria
- Previous NHS or HR experience
- Experience of using e recruitment solutions e.g. Trac or NHSJobs
- Experience in using ESR
Contractual Requirements
Essential criteria
- May be asked to work flexible hours when required for service delivery
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Heather Stott
- Job title
- Assistant Director - Service Delivery
- Email address
- [email protected]
- Telephone number
- 07930166199
List jobs with Derbyshire Support Facilities Services in Administrative Services or all sectors